Job Opportunities

The European Security and Defence College is looking for dynamic, flexible and proactive colleagues with good communication and organizational skills with a developed sense of service.

Job Opportunities

ESDC Vacancy Notice SNE cost-free Project Manager /Training Manager (with a focus on climate, security and defence-related issues) Job No: 420425 (Republished post)

Cover Letter SNE Cost Shared 15/11/23 (Republished post) (Download Here)

Council Decision (CFSP) 2020-1515 (Download Here)

We are:

As set out in Council Decision (CFSP) 2020/1515 of 19 October 2020, the mission of the European Security and Defence College (ESDC) is to provide training and education in the field of the Union’s Common Security and Defence Policy (CSDP) in the wider context of the Common Foreign and Security Policy (CSFP) at European level in order to develop and promote a common understanding of CSFP and CSDP among civilian and military personnel and to identify and disseminate best practices in relation to various CFSP and CSDP issues through its training and education activities.

The ESDC works under the overall responsibility of the High Representative of the Union for Foreign Affairs and Security Policy ('HR'). The European External Action Service (EEAS) supports the High Representative in the exercise of his mandate to conduct and implement an effective and coherent EU Common Foreign and Security Policy (CFSP), of representing the EU and of chairing the Foreign Affairs Council. It also supports the High Representative in his capacity as Vice-President of the Commission with regard to his responsibilities within the Commission in the external relations field including the coordination of other aspects of the EU’s external action. The EEAS works in close cooperation with the General Secretariat of the Council, the services of the Commission and the Secretariat General of the European Parliament.

We propose:

The post of a “cost-free” Seconded National Expert (SNE) as project manager/training manager with a focus on Climate, Security and Defence, who will report to the Head of the European Security and Defence College (ESDC). A key task will be to contribute to building up the EU Climate, Security and Defence Training Platform, set out in the Joint Communication on the Climate-Security nexus of 28 June 2023. In addition to providing expertise on climate, security and defence matters, the successful candidate will also be in charge of organising training and education courses, seminars, conferences and events, as well as liaise with EU Member States, the EEAS, EU institutions, NATO, and other stakeholders on environment, climate, security and defence-related topics, and other topics related to the mandate of the ESDC. In addition, the

SNE will be in charge of preparing briefings, missions, and contributing to strategic, political and operational activities and documents.

Functions and Duties:

Under the authority of the leadership of the ESDC, the SNE is expected to perform the following tasks and responsibilities:

 Organise, support and lead training courses, seminars and conferences with a focus on, but not limited to, education and training for CSDP in terms of Climate Security and Defence-related trainings,

 Contribute to the development and implementation of the EU Climate Security and Defence training Platform,

 Be fully responsible for all relevant files and projects attributed, from start to finish at all stages of the project cycle, including, but not limited to, financial aspects, project planning, drafting briefings, memos and background papers, mission requests, invitations and meetings, experiences, brief reports, minutes and summaries, and follow-up,

 Contribute to the lessons learnt process of the ESDC,

 Proactively develop and implement programs and initiatives, plans, partnerships, activities and trainings in the area of CSDP,

 Actively engage with multilateral, regional and bilateral partners as well as civil society and academia when identifying best practices and gaps in training and education for CSDP,

 Contribute to drafting policy documents,

 Contribute to ESDC publications on the ESDC website and social media, develop LTTs,

 Follow and contribute to the training requirements analysis coming from the Committee for Civilian Aspects of Crisis Management/EU Civilian Training Group relevant for current ESDC training,

 Contribute to and develop evaluation and quality assurance tools,

 Coordinate ESDC reports (e.g. Annual Report), and develop, maintain and monitor benchmarks and report results,

 team and/or task-group coordination (depending on the needs of the ESDC),

 Leverage analysis to identify trends, insights, and gaps in training and education for CSDP, identify areas of opportunity with the greatest impact, and propose and implement measures for improvement of CSDP trainings and education,

 Contribute to establishing the ESDC as an inclusive and diverse workplace including on gender equality, sexual orientation, gender identities, disabilities and ethnicity,

 Perform additional tasks, upon instruction by the hierarchy

The post involves some travel-related duties.

We are looking for:

A dynamic, flexible and proactive colleague with a developed sense of service and solid knowledge and understanding of theories, concepts and approaches related to the interplay between environmental exploitation and degradation, climate change, security and defence, and/ or related areas. The successful candidate shall have a high ability to identify gaps in existing trainings, knowledge and expertise to address the linkages, opportunities and risks relating to Peace, Security, Defence and Climate Change, and be able to successfully create trainings, workshops and tools to efficiently address those gaps. A thorough knowledge of the most efficient and proven pedagogical techniques for addressing interdisciplinary societal and global challenges would be an asset.

Legal basis:

In line with the Council Decision (CFSP) 2020/1515 of 19 October 2020 establishing a European Security and Defence College (ESDC), this vacancy is to be filled in accordance with the EEAS Decision of the High Representative of the Union for Foreign Affairs and Security Policy HR DEC(2014) 01 of 04/02/2014 establishing the rules applicable to National Experts seconded to the European External Action Service.

Eligibility criteria:

Candidates must:

a) Be drawn from public administrations in Member States, from international organisations or, only in exceptional cases and with prior authorisation, from other sources,

b) Have at least three years’ full-time experience of administrative, scientific, technical, advisory or supervisory functions equivalent to those of function groups AD or AST as defined in the Staff Regulations of Officials of the European Union and the Conditions of Employment of other servants of the Union or, where justified in the interests of the service, professional training of an equivalent level.

c) Have a thorough knowledge of one Union language and a satisfactory knowledge of a second language for the performance of his/her duties,

d) Have a security clearance of minimum level EU-SECRET/SECRET-UE for the functions that he/she will carry out,

e) Remain in the service of the employer throughout the period of secondment and shall be paid by that employer,

f) Remain subject to the social security legislation applicable to the public administration, international administration or entity which employs the SNE and which will assume responsibility for expenses incurred abroad. In case of posting to an EU Delegation, the employer certifies that the SNE is covered for medical expenses incurred at the place of secondment, as well as costs of repatriation on health grounds throughout the full period of secondment,

g) Ensure that there is no conflict of interest and that he/she will, at all times, safeguard the independence and coherence of EU foreign policy as well as the integrity and confidentiality of EU documentation, information and procedures.

Selection criteria:

A. Qualifications and experience required

-       university diploma, or equivalent level of education,

- three years of relevant professional experience,

- to have an understanding of peace, security and defence and the nexus between climate change, security and defence,

- experience and knowledge of EU policies, values and priorities, including but not limited to CFSP and CSDP,

- have an excellent ability to maintain diplomatic relations and to ensure representation, communication in a complex, multicultural environment,

- have an excellent capacity to create constructive working relations with governmental and non-governmental entities, including law enforcement      agencies, government representatives and civil society organisations,

- have strong drafting, communication and analytical skills combined with sound judgement,

- experience in working in multicultural, international teams,

- experience in sustainable conference and seminar organisation,

 

- experience in agile, inclusive and gender-responsive team working methods in diverse, multinational teams, using the latest ICT tools.

B. Skills required

- Ideally have an interdisciplinary education and/or knowledge in political sciences, law, European and international studies, social sciences and/or natural sciences,

- have the ability to remain objective in complex scenarios and to display sensitivity and sound judgement,

- have good organisational skills, the ability to work under pressure and with tight deadlines and to manage multiple tasks and unexpected demands,

- have excellent drafting and communication skills,

- have excellent negotiating skills in a multinational environment,

- have the ability to work professionally as a member of the ESDC, in mixed-composition task forces and working groups, in an interesting and challenging environment,

- good computer skills are essential, notably in word processing, spreadsheets, presentations software, Internet / Intranet and email systems. Knowledge of other IT tools would be an asset,

- national security clearance at SECRET UE level. Such clearance needs to be obtained from the competent authorities before secondment to the European External Action Service. It must be valid for the entire period of secondment. In its absence, the EEAS reserves the right to refuse the secondment as a national expert.

C. Languages

- thorough knowledge of one EU working language and satisfactory knowledge of another one are required; in practical terms, in order to perform the required duties, that means an excellent command of written and spoken English, in particular good report-writing skills; good knowledge of written and spoken French is desirable.

D. Personal Qualities

- maintain the highest standards of personal integrity, impartiality and self-discipline. The expert must exercise the greatest discretion with regard to all facts and information coming to his/her knowledge in the performance of his/her duties,

- possess a dynamic, motivated and flexible personality,

- be able to adapt quickly to new situations and deal with new challenges, including missions to conflict areas.

Application Procedure:

Candidates shall draft their CV and cover letter in English or in French in a PDF or Word version, following the European CV form which can be found at the following internet address: http://europass.cedefop.europa.eu/en/documents/curriculum-vitae

The Permanent Representations of the Member States should send applications to the EU only by email to the Division RM.BHR.3 “Selection and Recruitment” at the following address: SNE- CSDP@eeas.europa.eu, and not directly to the ESDC. Each application will be screened based on the requirements of the job profile stated in the vacancy notice. The Division RM.BHR.3 “Selection and Recruitment” will verify the eligibility criteria. The most suitable applicants will be called for an interview by the ESDC as soon as possible.

Equal opportunities

- The EEAS and the ESDC are committed to an equal opportunities policy for all its staff and applicants. The EEAS and the ESDC are committed to promoting gender equality and to preventing discrimination on any grounds. They actively welcome applications from all qualified candidates from diverse backgrounds and from the broadest possible geographical basis amongst the EU Member States. We aim at a service which is truly representative of society, where each staff member feels respected, is able to give their best and can develop their full potential.

- Candidates with disabilities are invited to contact SNE-CSDP@eeas.europa.eu in order to accommodate any special needs and provide assistance to ensure the possibility to pass the selection procedure in equality of opportunities with other candidates. If a candidate with a disability is selected for a vacant post, the EEAS and the ESDC are committed to providing reasonable accommodation in accordance with Art 1d.4 of the Staff Regulations.

Conditions of secondment

Cost-free SNEs shall remain in the service of their employer throughout the period of secondment and shall continue to be paid by that employer.

Duration of the secondment: Initial period up to two years, renewable up to four years.

The ESDC will cover:

- costs of professional travels (missions) incurred by the SNE posted at the ESDC (located in the EEAS HQ);

- accident insurance 24/7 for the SNE (not family members).

Other costs such as removal costs, allowances, salary, insurance, schooling (other than the European School fee), etc. shall not be covered by the EEAS or the ESDC.

Vacancy available from: 01 June 2024

The closing date for the submission of applications is 1 May 2024 at 6 pm (CET).

Place of secondment: Brussels, Belgium

Data Protection:

The personal information requested from candidates will be processed in line with Regulation (EU) N° 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data, and repealing Regulation (EC) 45/2001 and Decision No. 1247/2002/EC.

The purpose of processing personal data of the candidates is to manage applications in view of possible preselection and recruitment. More information on personal data protection can be found on the EEAS website: https://eeas.europa.eu/headquarters/headquarters- homepage/3032/-transparency-and-data-protection_en

 

 

 

ESDC Vacancy Notice SNE co-financed Project Manager /Training Manager (with a focus on Digital solutions and eLearning) Job No 303107 (Republished post)

Cover Letter SNE Co-Financed 29/11/23 Job No 303107 (Republished post) (Download Here)

 

Council Decision (CFSP) 2020-1515 (Download Here)

We are

As set out in Council Decision (CFSP) 2020/1515 of 19 October 2020, the mission of the European Security and Defence College (ESDC) is to provide training and education in the field of the Union’s Common Security and Defence Policy (CSDP) in the wider context of the Common Foreign and Security Policy (CSFP) at the European level to develop and promote a common understanding of CSFP and CSDP among civilian and military personnel and to identify and disseminate best practices concerning various CFSP and CSDP issues through its training and education activities.

The ESDC works under the overall responsibility of the High Representative of the Union for Foreign Affairs and Security Policy ('HR'). The European External Action Service (EEAS) supports the High Representative in the exercise of his mandate to conduct and implement an effective and coherent EU Common Foreign and Security Policy (CFSP), representing the EU and of chairing the Foreign Affairs Council. It also supports the High Representative in his capacity as Vice-President of the Commission concerning his responsibilities within the Commission in the external relations field including the coordination of other aspects of the EU’s external action. The EEAS works in close cooperation with the General Secretariat of the Council, the services of the Commission and the Secretariat General of the European Parliament.

We propose

The post of a “co-financed” seconded national expert (SNE) as a Project manager on Digital solutions and eLearning. The successful candidate will report to the Head of the European Security and Defence College and be a member of the ESDC team, assume cross-cutting responsibilities, and provide support to other colleagues within the ESDC.

Functions and Duties:

Under the authority of the Management of the European Security and College Defence and as Project manager on Digital solutions and eLearning, the SNE is expected to perform the following tasks and responsibilities:

    Contribute to the activities of the ESDC eLearning cell,
    Support the development of compelling course content to be hosted on ESDC’s ILIAS Learning Management System, including videos, SCORM packages, graphics, and other mobile and web-based learning assets.
    Support the management, administration and update of the ESDC website, Facebook, LinkedIn and YouTube profile.
    Support the management, administration and update of the ESDC course registration platform (ENLIST),
    Support the management and administration of Goalkeeper- Schoolmaster platform,
    Provide ESDC input to the relevant reports (i.e. Annual Report, etc),
    Contribute to drafting and managing the training programme and conceptual documents,
    Support in the creation, maintenance and expansion of ESDC networks both within and outside the EU,
    Evaluate the relevant training activities and ensure that lessons learnt are reflected in the next course iterations,
    Provide input and content to the relevant internal reports (e.g. ESDC’s Annual Report),
    Participate for the ESDC in meetings, courses, events, seminars and conferences,
    Contribute to establishing the ESDC as an inclusive and diverse workplace including on sexual orientation, gender identities, disabilities and ethnicity,
    Contribute to and organize meetings of the different bodies of the ESDC,
    Perform additional tasks, upon instruction by the hierarchy.

We are looking for

A dynamic, flexible and proactive colleague with good communication and organizational skills with a developed sense of service who should be able to quickly adapt to new working environment and be a good team-player.

Legal basis

In line with Council Decision (CFSP) 2020/1515 of 19 October 2020 establishing a European Security and Defence College (ESDC), this vacancy is to be filled under the EEAS Decision of the High Representative of the Union for Foreign Affairs and Security Policy HR DEC(2014) 01 of 04/02/2014 establishing the rules applicable to National Experts seconded to the European External Action Service.

Eligibility criteria

Candidates must:

a)    be drawn from the public administrations of the Member States, from international organisations or, only in exceptional cases and with prior authorisation, from other sources;
b)    have at least three years full-time experience in administrative, scientific, technical, advisory or supervisory functions equivalent to those of AD function groups as defined in the Staff Regulations of Officials of the European Union and the Conditions of Employment of Other Servants of the European Union or, where justified in the interests of the service, professional training of an equivalent level.;
c)    have a thorough knowledge of one Union language and knowledge of a second language sufficient for the performance of his/her duties;
d)    have security clearance of EU-SECRET/SECRET-UE level or above;
e)    remain in the service of the employer throughout the period of secondment, and will be paid by that employer;
f)    remain subject to the social security legislation applicable to the public administration, international administration or entity which employs the SNE and which will assume responsibility for expenses incurred abroad. In the case of a posting to an EU delegation, the employer certifies that the SNE is covered for medical expenses incurred at the place of secondment, as well as costs of repatriation on health grounds throughout the period of secondment;
g)    ensure that there is no conflict of interest and at all times safeguard the independence and coherence of EU foreign policy as well as the integrity and confidentiality of EU documentation, information and procedures.

Selection criteria

A.    Qualifications and experience required

•    university diploma,
•    five years of relevant professional experience, out of which three years professional experience in the field of training,
•    proven experience in Instructional design and eLearning content development,
•    proven experience in audio-visual content development and editing,
•    alumni of at least one ESDC course would be an advantage,
•    previous work in EU Institutions/Agencies/Missions would be an advantage
•    experience in working in multicultural, international teams,
•    experience in agile, inclusive and gender-responsive team working methods in diverse, multinational teams, using the latest ICT tools.


B.    Skills required

•    working in an international team and under time-pressure,
•    networking and communication skills,
•    thorough knowledge of authoring tools e.g. iSpring, etc, with particular reference to Rise - Articulate 360,
•    sound knowledge of audio-visual editing tools e.g. Camtasia, Audacity etc,
•    sound Knowledge of the Management and Administration of Learning Management Platforms i.e. ILIAS LMS and Moodle,proven experience with WordPress CMS based web content hosting, including management, administration and authoring of new content,
•    sound knowledge of MS Office tools,
•    sound drafting skills and editing skills,
•    proven experience on usage of project management tools (e.g. Trello),
•    able to work independently and autonomously within the overall guidance of the Head of the ESDC.

National security clearance at SECRET UE level. Such clearance needs to be obtained from the competent authorities before secondment to the European External Action Service. It must be valid for the entire period of secondment. In its absence, the EEAS reserves the right to refuse the secondment as a national expert.

C.    Languages

•    thorough knowledge of one EU working language (EN/FR) and satisfactory knowledge of another one are required; in practical terms, to perform the required duties, that means an excellent command of written and spoken English, in particular, good report-writing skills; good knowledge of written and spoken French is desirable.

D.    Personal Qualities

•    maintain the highest standards of personal integrity, impartiality and self-discipline. The expert must exercise the greatest discretion about all facts and information coming to his/her knowledge in the performance of his/her duties,
•    be able to adapt quickly to new situations and deal with new challenges, including missions in conflict areas.

 

Application Procedure

Applicants should draft their CVs and cover letters in English or French, in PDF or Word format, following the European CV form, which can be found at the following internet address: http://europass.cedefop.europa.eu/en/documents/curriculum-vitae

The Permanent Representations of the Member States should send applications to the EU only by email to Division RM.BHR.3 ‘Selection and Recruitment’ at the following address: SNE- CSDP@eeas.europa.eu, and not directly to the ESDC. Each application will be examined on the basis of the requirements of the job profile set out in the vacancy notice. Division RM.BHR.3 ‘Selection and Recruitment’ will verify fulfilment of the eligibility criteria in the part of competence. The most suitable applicants will be called for an interview by the ESDC as soon as possible.
Equal opportunities

-    The EEAS is committed to an equal opportunities policy for all its staff and applicants. The EEAS is committed to promoting gender equality and to preventing discrimination on any grounds. It actively welcomes applications from all qualified candidates diverse backgrounds and from the broadest possible geographical basis amongst the EU Member States. We aim at a service which is truly representative of society, where each staff member feels respected, can give their best and can develop their full potential.
-    Candidates with disabilities are invited to contact SNE-CSDP@eeas.europa.eu to accommodate any special needs and provide assistance to ensure the possibility to pass the selection procedure with equal opportunities with other candidates. If a candidate with a disability is selected for a vacant post, the EEAS is committed to providing reasonable accommodation per Art 1d.4 of the Staff Regulations.

Conditions of secondment

Co-financed SNEs will remain in the service of their employer throughout the period of secondment and will continue to be paid by that employer.

Duration of the secondment: Initial period up to two years, renewable up to four years.

Co-financed SNEs are entitled to:

-    a daily allowance (160.03€/calendar day) throughout the period of secondment;
-    a monthly allowance calculated on the basis of the distance between the place of origin (the employer’s head office) and the place of secondment (between 0 to 903.00 €/month).
-    reimbursement of travel expenses at beginning and end of secondment on a flat-rate basis (if not paid by the employer).

The EEAS will cover:

-    costs of professional travel (missions) incurred by the SNE while posted at the EEAS HQ;
-    24/7 accident insurance for the SNE (not for family members).

Other costs, such as removal costs, allowances, salary, insurance, schooling (other than European School fees), etc., will not be covered by the EEAS.


Vacancy available from: ASAP

The closing date for the submission of applications is March 15, 2024 at 1 pm (CET).

Place of secondment: Brussels, Belgium

The ESDC reserves the right to cancel this process if our operational and/or financial needs change, at any time prior to recruitment.

Data Protection:
The personal information requested from candidates will be processed in line with Regulation (EU) N° 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons about to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data, and repealing Regulation (EC) 45/2001 and Decision No. 1247/2002/EC.

The purpose of processing the personal data of the candidates is to manage applications because of possible preselection and recruitment. More information on personal data protection can be found on the EEAS website:

https://eeas.europa.eu/headquarters/headquarters-homepage/3032/-transparency-and-data- protection_en

 

 

Archived Positions

ESDC Vacancy Notice SNE cost-share policy officer/ training manager Job. No: 303110(Download Here)

Cover Letter SNE Cost Shared 27/10/22 (Download Here)

Council Decision (CFSP) 2020-1515 (Download Here)

The post of a “cost-share” seconded national expert (SNE) as a policy officer/ training manager. The successful candidate will report to the Head of the European Security and Defence College. You will be a member of the ESDC team, assume cross-cutting responsibilities, and provide support to other colleagues within the ESDC. You will be in charge of organising training and education courses, seminars, conferences and events, as well as liaising with EU Member States, the EEAS, EU institutions, NATO, and other stakeholders

Functions and Duties:

 

Under the authority of the Head of the European Security and Defence College, the SNE is expected to perform the following tasks and responsibilities:

 

 Organize training courses, seminars, conferences on training and education for CSDP.

 Provide and implement strategic, policy and operational advice on matters related to CSDP training and education.

 Actively engage with multilateral, regional and bilateral partners as well as civil society and academia when identifying best practices and gaps in training and education for CSDP.

 Analyse results from the ongoing implementation of the EU Global Strategy relevant for conflict prevention and civilian crisis management training.

 Analyse the various EU and national level training activities in the field of CFSP/CSDP.

 Follow and contribute to the training requirements analysis coming from CIVCOM/EUCTG relevant for current ESDC training offers.

 Proactively develop and implement programs and initiatives, plans, partnerships, activities and training in the area of CSDP.

 Contribute to drafting policy documents.

 Contribute to the training program and internal conceptual documents.

 Support other ESDC courses when needed.

 Contribute to the lessons learnt of the ESDC.

 Evaluate the relevant training activities and ensure that lessons learnt are reflected in the next course iterations.

 Provide input to the relevant internal reports (e.g. GAREA).

 Identify and propose new tools in support of training, education and exercises.

 Contribute to ensuring sustainable practices and policies.

 Contribute to establishing the ESDC as an inclusive and diverse workplace including on sexual orientation, gender identities, disabilities and ethnicity.

 Participate for the ESDC in meetings, courses, events, seminars and conferences.

 Review current practices and policies, assessing and analyzing the extent to which they support or hinder the ESDC’s objectives on efficient, innovative and creative training delivery in CSDP. Implement appropriate measures to address the findings.

 Provide support and direction for training initiatives on CSDP about cultural awareness, gender-related differences, and diversity of thought to ensure top- quality training and education.

 Contribute to and organize meetings of the different bodies of the ESDC.

 Develop, maintain and monitor benchmarks and report results. Leverage analysis to identify trends, insights, and gaps in training and education for CSDP, and identify areas of opportunity with the greatest impact, propose and implement measures for improvement on CSDP training and education.

 Identify and present evidence‐ based best practices in recruitment, retention and promotion of a diverse, engaged workforce.

 Develop and conduct internal, as well as external presentations, including training.

 Perform ad-hoc tasks, upon instruction by the hierarchy.

We are looking for:

 a dynamic, flexible and proactive colleague with a developed sense of service.

Legal basis:

In line with the Council Decision (CFSP) 2020/1515 of 19 October 2020 establishing a European Security and Defence College (ESDC), this vacancy is to be filled under the EEAS Decision of the High Representative of the Union for Foreign Affairs and Security Policy HR DEC(2014) 01 of 04/02/2014 establishing the rules applicable to National Experts seconded to the European External Action Service.

Eligibility criteria:

Candidates must:

a) Be drawn from the public administrations of the Member States, from international organisations or, only in exceptional cases and with prior authorisation from other sources;

b) Have at least three years full-time experience in administrative, scientific, technical, advisory or supervisory functions equivalent to those of function groups AD or AST as defined in the Staff Regulations of Officials of the European Union and the Conditions of Employment of other servants of the Union1 or, where justified in the interests of the service, professional training of an equivalent level.2;

c) Have a thorough knowledge of one Union language satisfactory knowledge of a second language for the performance of his/her duties;

d) Have a security clearance of minimum level EU-SECRET/SECRET-UE for the functions that he/she will carry out;

e) Remain in the service of the employer throughout the period of secondment and shall be paid by that employer;

f) Remain subject to the social security legislation applicable to the public administration, international administration or entity which employs the SNE and which will assume responsibility for expenses incurred abroad. In case of posting to an EU Delegation, the employer certifies that the SNE is covered for medical expenses incurred at the place of secondment, as well as costs of repatriation on health grounds throughout the full period of secondment;

g) Ensure that there is no conflict of interest and that he/she will, at all times, safeguard the independence and coherence of EU foreign policy as well as the integrity and confidentiality of EU documentation, information and procedures.

Selection criteria:

A. Qualifications and experience required

- University diploma.

- Three years of relevant professional experience, including at least two years in the organisation of training courses and/or high-level events, conferences, seminars and training, at the EU and the international level.

- Alumni of at least one ESDC course would be an advantage.

- Previous work in EU Institutions/Agencies/Missions would be an advantage.

- Experience in working with high-level representatives from the EU, as well as regional and international organisations (such as NATO/UN).

- Experience in working in multicultural, international teams.

- Experience in sustainable conference and seminar organisation.

- Experience in agile, inclusive and gender-responsive team working methods in diverse, multinational teams, using the latest ICT tools.

- Experience and knowledge of EU policies, values and priorities, including but not limited to CFSP and CSDP.

- Experience in team leadership, coordination and/or network building are a strong asset.

B. Skills required

- Thorough knowledge of conflict prevention, civilian crisis management and CSDP missions and operations.

- Sound knowledge on EU structures and CFSP/CSDP development

- possess strong networking and communication skills;

- Knowledge of the European Qualification Framework and Lifelong learning and its implementation

- have the ability to remain objective in complex scenarios and to display sensitivity and sound judgement;

- have good organisational skills, the ability to work under pressure and with tight deadlines and to manage multiple tasks and unexpected demands;

- have excellent drafting and communication skills;

- have excellent negotiating skills in a multinational environment;

- have the ability to work professionally as a member of the college, in mixed- composition task forces and working groups, in an interesting but challenging environment;

- good computer skills are essential, notably in word processing, spreadsheets, presentation software, Internet / Intranet and email systems. Knowledge of other IT tools would be an asset.

- national security clearance at SECRET UE level. Such clearance needs to be obtained from the competent authorities before secondment to the European

 External Action Service. It must be valid for the entire period of secondment. In its absence, the EEAS reserves the right to refuse the secondment as a national expert.

C. Languages

- thorough knowledge of one EU working language and satisfactory knowledge of another one are required; in practical terms, to perform the required duties, that means an excellent command of written and spoken English, in particular, good report-writing skills; good knowledge of written and spoken French is desirable;

D. Personal Qualities

- maintain the highest standards of personal integrity, impartiality and self- discipline. The expert must exercise the greatest discretion about all facts and information coming to his/her knowledge in the performance of his/her duties;

- a possess dynamic motivated and flexible personality, be able to adapt quickly to new situations and deal with new challenges, including missions in a conflict area.

Application Procedure:

Candidates shall draft their CV and cover letter in English or in French in a PDF or Word version, following the European CV form which can be found at the following internet address: http://europass.cedefop.europa.eu/en/documents/curriculum-vitae

The Permanent Representations of the Member States should send applications to the EU only by email to the Division RM.HR.2 “HR Selection and Recruitment” at the following address: SNE-CSDP@eeas.europa.eu, and not directly to the ESDC. Each application will be screened based on the requirements of the job profile stated in the vacancy notice. The most suitable applicants will be called for an interview by the ESDC as soon as possible.

Equal opportunities

- The EEAS is committed to an equal opportunities policy for all its staff and applicants. The EEAS is committed to promoting gender equality and to preventing discrimination on any grounds. It actively welcomes applications from all qualified candidates diverse backgrounds and from the broadest possible geographical basis amongst the EU Member States. We aim at a service which is truly representative of society, where each staff member feels respected, can give their best and can develop their full potential.

- Candidates with disabilities are invited to contact SNE-CSDP@eeas.europa.eu to accommodate any special needs and provide assistance to ensure the possibility to pass the selection procedure with equal opportunities with other candidates.  If a candidate with a disability is selected for a vacant post, the

 

EEAS is committed to providing reasonable accommodation per Art 1d.4 of the Staff Regulations.

Conditions of secondment

Cost-share SNEs shall remain in the service of their employer throughout the period of secondment and shall continue to be paid by that employer.

Duration of the secondment: Initial period up to two years, renewable up to four years.

Co-financed SNEs shall be entitled to:

- daily allowance3 (150.58€/ calendar day) throughout the period of secondment;

- monthly allowance4 calculated based on the distance between the place of origin (the employer’s head office) and the place of secondment (between 0 to 849.67

€/month).

- reimbursement of travels take up duties/end of secondment on a flat-rate basis (if not paid by the employer).

The EEAS will cover:

- costs of professional travels (missions) incurred by the SNE posted in the EEAS HQ;

- accident insurance 24/7 for the SNE (not family members).

Other costs such as removal costs, allowances, salary, insurance, schooling (other than the European School fee), etc. shall not be covered by the EEAS.

Vacancy available from February 1, 2023

The closing date for the submission of applications is 1 December, 2022 at 12.00 midday (CET - Brussels' time).

Place of secondment: Brussels, Belgium

Data Protection:

The personal information requested from candidates will be processed in line with Regulation (EU) N° 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons about to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data, and repealing Regulation (EC) 45/2001 and Decision No. 1247/2002/EC.

The purpose of processing the personal data of the candidates is to manage applications because of possible preselection and recruitment. More information on personal data protection can be found on the EEAS website:

https://eeas.europa.eu/headquarters/headquarters-homepage/3032/-transparency-and- data-protection_en

ESDC Vacancy Notice Cyber Training Manager Job.No: 303119 (Download Here)

Cover Letter SNE Policy - Cyber Training Manager 24/10/22 (Download Here)

Council Decision (CFSP) 2020-1515 (Download Here)

The post of a “cost-share” seconded national expert (SNE) as a policy officer/ cybersecurity training manager. The successful candidate will report to the Head of the European Security and Defence College. You will be a member of the Cyber Education, Training, Exercise and Evaluation (ETEE) team of the ESDC, assume cross-cutting responsibilities, and provide support to other teams within the ESDC. You will be in charge of organising training and education courses, seminars, conferences and events, as well as liaising with EU Member States, the EEAS, EU institutions, NATO, and other stakeholders.

Functions and Duties:

Under the authority of the Head of the European Security and College Defence and within the cybersecurity team, the SNE is expected to perform the following tasks and responsibilities:

  • Plan, develop and support cyber Education, Training, Exercise and Evaluation (ETEE) initiatives and programs for CSDP.
  • Design, manage and facilitate ETEE training initiatives from EU member states, EU Agencies and National Authorities.
  • Provide and implement strategic, policy and operational advice on matters related to CSDP training and education.
  • Organize training courses, seminars, conferences on training and education for CSDP.
  • Actively engage with multilateral, regional and bilateral partners as well as civil society and academia when identifying best practices and gaps in training and education for CSDP.
  • Proactively develop and implement programs and initiatives, plans, partnerships, activities and training in the area of CSDP.
  • Contribute to drafting policy documents.
  • Contribute to the training program and internal conceptual documents.
  • Support other ESDC courses when needed.
  • Support and develop cyber courses and curricula for specific audiences and requirements (e.g. missions and operations) together with the training providers.
  • Contribute to the functioning of the EAB.CYBER configuration and other ESDC meetings and conferences.
  • Contribute to the lessons learnt of the ESDC.
  • Evaluate the relevant training activities and ensure that lessons learnt are reflected in the next course iterations.
  • Provide input to the relevant internal reports (e.g. GAREA).
  • Identify and propose new tools in support of training, education and exercises.
  • Contribute to ensuring sustainable practices and policies.
  • Contribute to establishing the ESDC as an inclusive and diverse workplace including on sexual orientation, gender identities, disabilities and ethnicity.
  • Participate for the ESDC in meetings, courses, events, seminars and conferences.
  • Review current practices and policies, assessing and analyzing the extent to which they support or hinder the ESDC’s objectives on efficient, innovative and creative training delivery in CSDP. Implement appropriate measures to address the findings.
  • Provide support and direction for training initiatives on CSDP about cultural awareness, gender-related differences, and diversity of thought to ensure top-quality training and education.
  • Contribute to and organize meetings of the different bodies of the ESDC.
  • Collect and analyze statistical data, using the latest ICT tools.
  • Develop, maintain and monitor benchmarks and report results. Leverage analysis to identify trends, insights, and gaps in training and education for CSDP, and identify areas of opportunity with the greatest impact, propose and implement measures for improvement on CSDP training and education.
  • Identify and present evidence‐based best practices in recruitment, retention and promotion of a diverse, engaged workforce.
  • Develop and conduct internal, as well as external presentations, including training.
  • Perform ad-hoc tasks, upon instruction by the hierarchy.

 

We are looking for:

  • a dynamic, flexible and proactive colleague with a developed sense of service.

Legal basis:

In line with the Council Decision (CFSP) 2020/1515 of 19 October 2020 establishing a European Security and Defence College (ESDC), this vacancy is to be filled under the EEAS Decision of the High Representative of the Union for Foreign Affairs and Security Policy HR DEC(2014) 01 of 04/02/2014 establishing the rules applicable to National Experts seconded to the European External Action Service.

Eligibility criteria:

Candidates must:

  1. a) Be drawn from the public administrations of the Member States, from international organisations or, only in exceptional cases and with prior authorisation from other sources;
  1. b) Have at least three years full-time experience in administrative, scientific, technical, advisory or supervisory functions equivalent to those of function groups AD or AST as defined in the Staff Regulations of Officials of the European Union and the Conditions of Employment of other servants of the Union[1] or, where justified in the interests of the service, professional training of an equivalent level.[2];
  1. c) Have a thorough knowledge of one Union language satisfactory knowledge of a second language for the performance of his/her duties;
  2. Have a security clearance of minimum level EU-SECRET/SECRET-UE for the functions that he/she will carry out;
  3. Remain in the service of the employer throughout the period of secondment and shall be paid by that employer;
  4. Remain subject to the social security legislation applicable to the public administration, international administration or entity which employs the SNE and which will assume responsibility for expenses incurred abroad. In case of posting to an EU Delegation, the employer certifies that the SNE is covered for medical expenses incurred at the place of secondment, as well as costs of repatriation on health grounds throughout the full period of secondment;
  5. Ensure that there is no conflict of interest and that he/she will, at all times, safeguard the independence and coherence of EU foreign policy as well as the integrity and confidentiality of EU documentation, information and procedures.

 Selection criteria:

 Qualifications and experience required:

  • University diploma, preferably in IT (or equivalent through experience).
  • Three years of relevant professional experience, including at least two years in the organisation of training courses and/or high-level events, conferences, seminars and training, at the EU and the international level.
  • Alumni of at least one ESDC course would be an advantage.
  • Previous work in EU Institutions/Agencies/Missions would be an advantage.
  • Experience in working with high-level representatives from the EU, as well as regional and international organisations (such as NATO/UN).
  • Experience in working in multicultural, international teams.
  • Experience in sustainable conference and seminar organisation.
  • Experience in agile, inclusive and gender-responsive team working methods in diverse, multinational teams, using the latest ICT tools.
  • Experience and knowledge of EU policies, values and priorities, including but not limited to CFSP and CSDP.
  • Experience in team leadership, coordination and/or network building are a strong asset.

Skills required:

  • have sound knowledge of computer systems and their applications;
  • possess strong networking and communication skills;
  • have the ability to remain objective in complex scenarios and to display sensitivity and sound judgement;
  • have good organisational skills, the ability to work under pressure and with tight deadlines and to manage multiple tasks and unexpected demands;
  • have excellent drafting and communication skills;
  • have excellent negotiating skills in a multinational environment;
  • have the ability to work professionally as a member of the division, in mixed-composition task forces and working groups, in an interesting but challenging environment;
  • good computer skills are essential, notably in word processing, spreadsheets, presentation software, Internet / Intranet and email systems. Knowledge of other IT tools would be an asset.
  • national security clearance at SECRET UE level. Such clearance needs to be obtained from the competent authorities before secondment to the European External Action Service. It must be valid for the entire period of secondment. In its absence, the EEAS reserves the right to refuse the secondment as a national expert.

Languages

  • thorough knowledge of one EU working language and satisfactory knowledge of another one are required; in practical terms, to perform the required duties, that means an excellent command of written and spoken English, in particular, good report-writing skills; good knowledge of written and spoken French is desirable;

 Personal Qualities

  • maintain the highest standards of personal integrity, impartiality and self-discipline. The expert must exercise the greatest discretion about all facts and information coming to his/her knowledge in the performance of his/her duties;
  • a possess dynamic motivated and flexible personality, be able to adapt quickly to new situations and deal with new challenges, including missions in a conflict area.

Application Procedure:

Candidates shall draft their CV and cover letter in English or in French in a PDF or Word version, following the European CV form which can be found at the following internet address: http://europass.cedefop.europa.eu/en/documents/curriculum-vitae

The Permanent Representations of the Member States should send applications to the EU only by email to the Division RM.HR.2 “HR Selection and Recruitment” at the following address: SNE-CSDP@eeas.europa.eu, and not directly to the ESDC. Each application will be screened based on the requirements of the job profile stated in the vacancy notice. The most suitable applicants will be called for an interview by the ESDC as soon as possible.

Equal opportunities

  • The EEAS is committed to an equal opportunities policy for all its staff and applicants. The EEAS is committed to promoting gender equality and to preventing discrimination on any grounds. It actively welcomes applications from all qualified candidates diverse backgrounds and from the broadest possible geographical basis amongst the EU Member States. We aim at a service which is truly representative of society, where each staff member feels respected, can give their best and can develop their full potential.

 

  • Candidates with disabilities are invited to contact SNE-CSDP@eeas.europa.eu to accommodate any special needs and provide assistance to ensure the possibility to pass the selection procedure with equal opportunities with other candidates. If a candidate with a disability is selected for a vacant post, the EEAS is committed to providing reasonable accommodation per Art 1d.4 of the Staff Regulations.

 

[1]           Regulation (EEC, Euratom, ECSC) No 259/68 of the Council of 29 February 1968 (OJ L 56, 4.3.1968, p.1) and successive amendments.

 

[2]              Staff Regulations of Officials (SR) and the Conditions of Employment of Other Servants of the European Union (CEOS). For reference, see:   https://eur-lex.europa.eu/legal-content/EN/TXT/?qid=1570023902133&uri=CELEX:01962R0031-20190101

 

We are

The European External Action Service (EEAS) supports the work of the High Representative in defining and implementing an effective and coherent EU foreign policy. The EEAS supports his tasks of conducting the EU's Common Foreign and Security Policy and chairing the Foreign Affairs Council. It also supports the High Representative in his capacity as Vice President of the Commission with regard to his responsibilities within the Commission in the external relations field including the coordination of other aspects of the EU's external action. The EEAS works in close cooperation with Member States, the Council and relevant services of the European Commission.

The European Security and Defence College (ESDC) provides training in the field of the Union's Common Security and Defence Policy (CSDP) in the context of the Common Foreign and Security Policy (CFSP) at the European level in order to develop and promote a common understanding of CSDP among civilian and military personnel, and to identify and disseminate, through its training activities, best practice in relation to various CSDP issues. It is organised as a network bringing together civilian and military institutes, colleges, academies, universities, institutions and other actors dealing with security and defence policy issues within the Union as identified by Member States and the EU ISS ('institutes') to support the conduct of training activities in the field of CSDP.

In particular, ESDC Administrative Team is responsible for:

  • Preparing, monitoring and verifying the annual ESDC budget and the non-binding multi-year budget, running costs of courses, SNE allowances, activities, works, etc. (€ 2 M), and preparation of annual reports.
  • Analysing the Financial Plan and the Payment Requests from the Training Actors and validating them in line with the policies and priorities of the ESDC.
  • Monitoring budgetary execution (commitments and payment credits) and ensuring proper accounting of the financial transactions.
  • Supervising the financial aspects of the ESDC
  • The administrative and financial management of the ESDC
  • Preparing and launching tenders in order to provide supplies and services
  • Financial initiation and verification of payments, and assisting the operational sectors on financial management.
  • comply with all college administrative duties

 

We propose

The position of the Administrative and Financial Agent - contract agent FGIII as per article 3b of the Conditions of Employment of Other Servants of the European Union (CEOS).

The candidate will be entrusted with the following main tasks:

  • S/he will be in charge of the planning, monitoring, reporting and follow-up of the budget lines under his/her responsibility.
  • S/he will act as a financial initiating agent (FIA) and will participate in the financial management of the framework contracts managed by the Division and of the colocation arrangements.
  • S/he will have to be proactively involved in the activities of the Division.

Place of employment: EEAS Headquarters, Brussels, Belgium

Post available: 01/01/2023

 

We look for:

A dynamic, flexible and proactive colleague with good communication and organizational skills with a developed sense of service. The assistant should be able to quickly adapt to new working environment and be a good team-player. The successful candidate should have good computer skills with a sound knowledge of the standard IT applications and administrative procedures.

 

Legal basis

The vacancy is to be filled in accordance with the conditions stipulated under the Conditions of Employment of Other Servants of the European Union (CEOS).1

The successful candidate will be offered a contract agent position (Function group III); renewable contract for a maximum duration of 6 years (with a valid CAST exam).

 

Eligibility criteria

Candidates for this contract agent III post should:

  • have passed a valid EPSO CAST in a valid FG for this post Or (ii) be registered in the EPSO Permanent CAST in a valid FG for this post https://epso.europa.eu/en/job-opportunities/open-for-application
  • have a level of post-secondary education attested by a diploma or a level of secondary education attested by a diploma giving access to post-secondary education and appropriate professional experience of three year
  • have the capacity to work in languages of CFSP and external relations necessary for the performance of their duties. Knowledge of other EU languages would be an asset
  • be a national of one of the member States of the European Union and enjoy full rights as a citizen

 

SELECTION CRITERIA:

Candidates should have:

  • proven experience in administrative support in an international, multicultural environment;
  • experience in providing financial support (preparation of tenders, payment requests, contribution to budget execution) in politically sensitive environments;
  • have good organisational skills, the ability to work under pressure and with tight deadlines and to manage multiple tasks and unexpected demands;
  • experience in using the latest IT tools;
  • strong service attitude;
  • be a flexible team player;
  • be fluent in English and in French (both orally and in writing);

Furthermore:

  • experience in working with or within other EU institutions
  • good knowledge of finance and accounting principles and standards;

would be considered as assets.

 

Specific conditions of employment

The signature of the contract will be subject to prior favourable opinion of the Medical Service.

The successful candidate will be required to undergo security vetting if she or he does not hold already a Personal Security Clearance to an appropriate level, in accordance with relevant security provisions.

 

Equal opportunities

The EEAS is committed to an equal opportunities policy for all its employees and applicants for employment. As an employer, the EEAS is committed to promoting gender equality and to preventing discrimination on any grounds. It actively welcomes applications from all qualified candidates from diverse backgrounds and from the broadest possible geographical basis amongst the EU Member States. We aim at a service which is truly representative of society, where each staff member feels respected, is able to give their best and can develop their full potential.

Candidates with disabilities are invited to contact CONTRACTAGENTS-HQ@eeas.europa.eu in order to accommodate any special needs and provide assistance to ensure the possibility to pass the selection procedure in equality of opportunities with other candidates. If a candidate with a disability is selected for a vacant post, the EEAS is committed to providing reasonable accommodation in accordance with Art 1d.4 of the Staff Regulations.

 

Application and selection procedure2

Please send your CV and cover letter (with your EPSO CAST number) via email to esdc-vacancies@eeas.europa.eu

Deadline for sending application: 21 December 2022 at 12.00 (CET).

Candidates shall draft their CV following the European CV form which can be found at the following internet address: http://europass.cedefop.europa.eu/en/documents/curriculum-vitae.

Late applications will not be accepted.

The selection panel will make a pre-selection on the basis of the qualifications and professional experience described in the CV and motivational letter, and will produce a shortlist of eligible candidates who best meet the selection criteria for the post. Please note that only shortlisted candidates will be informed about the outcome of the pre-selection phase.

The candidates who have been preselected will be invited for an interview by a selection panel. The panel will recommend a shortlist of candidates for a final decision by the Authority Authorised to Conclude Contracts of Employment. The Authority may decide to interview the candidates on the final shortlist before taking this decision.

It is recalled, that if the interest of the service so requires, the selection procedures can be terminated at any stage in the interest of the service.

 


1. Staff Regulations of Officials (SR) and the Conditions of Employment of Other Servants of the European Union (CEOS). For reference, see https://eur-lex.europa.eu/legalcontent/EN/TXT/?qid=1570023902133&uri=CELEX:01962R0031-20190101

2. Your personal data will be processed in accordance with Regulation (EU) 2018/1725, as implemented by ADMIN(2019)8 Decision of the High Representative of the Union for Foreign Affairs and Security Policy. The privacy statement is available on the Europa website: (http://eeas.europa.eu/data_protection/rights/index_en.htm) and on the EEAS Intranet: (https://intranet.eeas.europa.eu/page/eeas-work/data-protection/privacy-statements)

ESDC Vacancy Notice SNE cost-shared Job.No: 408603 (Download Here)

Cover Letter SNE Cost Shared13/12/2022 (Download Here)

Council Decision (CFSP) 2020-1515 (Download Here)

 

We are:

As set out in Council Decision (CFSP) 2020/1515 of 19 October 2020, the mission of the European Security and Defence College (ESDC) is to provide training and education in the field of the Union’s Common Security and Defence Policy (CSDP) in the wider context of the Common Foreign and Security Policy (CSFP) at the European level to develop and promote a common understanding of CSFP and CSDP among civilian and military personnel and to identify and disseminate best practices concerning various CFSP and CSDP issues through its training and education activities.

The ESDC works under the overall responsibility of the High Representative of the Union for Foreign Affairs and Security Policy ('HR'). The European External Action Service (EEAS) supports the High Representative in the exercise of his mandate to conduct and implement an effective and coherent EU Common Foreign and Security Policy (CFSP), representing the EU and of chairing the Foreign Affairs Council. It also supports the High Representative in his capacity as Vice-President of the Commission concerning his responsibilities within the Commission in the external relations field including the coordination of other aspects of the EU’s external action. The EEAS works in close cooperation with the General Secretariat of the Council, the services of the Commission and the Secretariat General of the European Parliament.

We propose:

The post of a “co-financed” seconded national expert (SNE) as a Training Manager/Policy Officer. The successful candidate will report to the Head of the European Security and Defence College. You will be a member of the ESDC team, assume cross-cutting responsibilities, and provide support to other colleagues within the ESDC. You will be in charge of organising training and education courses, seminars, conferences and events, as well as liaising with EU Member States, the EEAS, EU institutions, NATO, and other stakeholders.

Functions and Duties:

Under the authority of the Head of the European Security and Defence College, the SNE is expected to perform the following tasks and responsibilities:

 Organize training courses, seminars, conferences on training and education for CSDP, including all financial and administrative aspects

 Provide and implement strategic, policy and operational advice on matters related to CSDP training and education.

 Actively engage with multilateral, regional and bilateral partners as well as civil society and academia when identifying best practices and gaps in training and education for CSDP.

 Analyse results from the ongoing implementation of the EU Global Strategy relevant for conflict prevention and civilian crisis management training.

 Analyse the various EU and national level training activities in the field of CFSP/CSDP.

 Follow and contribute to the training requirements analysis coming from CIVCOM/EUCTG relevant for current ESDC training offers.

 Proactively develop and implement programs and initiatives, plans, partnerships, activities and training in the area of CSDP.

 Contribute to drafting policy documents.

 Contribute to the training program and internal conceptual documents.

 Support other ESDC courses when needed.

 Contribute to the lessons learnt of the ESDC.

 Evaluate the relevant training activities and ensure that lessons learnt are reflected in the next course iterations.

 Provide input to the relevant internal reports (e.g. GAREA).

 Identify and propose new tools in support of training, education and exercises.

 Contribute to ensuring sustainable practices and policies.

 Contribute to establishing the ESDC as an inclusive and diverse workplace including on sexual orientation, gender identities, disabilities and ethnicity.

 Participate for the ESDC in meetings, courses, events, seminars and conferences.

 Review current practices and policies, assessing and analyzing the extent to which they support or hinder the ESDC’s objectives on efficient, innovative and creative training delivery in CSDP. Implement appropriate measures to address the findings.

 Provide support and direction for training initiatives on CSDP about cultural awareness, gender-related differences, and diversity of thought to ensure top-quality training and education.

 Contribute to and organize meetings of the different bodies of the ESDC.

 Develop, maintain and monitor benchmarks and report results. Leverage analysis to identify trends, insights, and gaps in training and education for CSDP, and identify areas of opportunity with the greatest impact, propose and implement measures for improvement on CSDP training and education.

 Identify and present evidence‐based best practices in recruitment, retention and promotion of a diverse, engaged workforce.

 Develop and conduct internal, as well as external presentations, including training.

 Perform ad-hoc tasks, upon instruction by the hierarchy.

We are looking for:

 a dynamic, flexible and proactive colleague with a developed sense of service.

Legal basis:

In line with the Council Decision (CFSP) 2020/1515 of 19 October 2020 establishing a European Security and Defence College (ESDC), this vacancy is to be filled under the EEAS Decision of the High Representative of the Union for Foreign Affairs and Security Policy HR DEC(2014) 01 of 04/02/2014 establishing the rules applicable to National Experts seconded to the European External Action Service.

Eligibility criteria:

Candidates must:

a) Be drawn from the public administrations of the Member States, from international organisations or, only in exceptional cases and with prior authorisation from other sources;

b) Have at least ten years full-time experience in administrative, scientific, technical, advisory or supervisory functions equivalent to those of function groups AD as defined in the Staff Regulations of Officials of the European Union and the Conditions of Employment of other servants of the Union1 or, where justified in the interests of the service, professional training of an equivalent level.2;

c) Have a thorough knowledge of one Union language satisfactory knowledge of a second language for the performance of his/her duties;

d) Have a security clearance of minimum level EU-SECRET/SECRET-UE for the functions that he/she will carry out;

e) Remain in the service of the employer throughout the period of secondment and shall be paid by that employer;

f) Remain subject to the social security legislation applicable to the public administration, international administration or entity which employs the SNE and which will assume responsibility for expenses incurred abroad. In case of posting to an EU Delegation, the employer certifies that the SNE is covered for medical expenses incurred at the place of secondment, as well as costs of repatriation on health grounds throughout the full period of secondment;

g) Ensure that there is no conflict of interest and that he/she will, at all times, safeguard the independence and coherence of EU foreign policy as well as the integrity and confidentiality of EU documentation, information and procedures.

Selection criteria:

A. Qualifications and experience required

- University diploma.

- If Military, rank (OF3 or higher) desired.

- Three years of relevant professional experience, including at least two years in the organisation of training courses and/or high-level events, conferences, seminars and training, at the EU and the international level.

- Alumni of at least one ESDC course would be an advantage.

- Previous work in EU Institutions/Agencies/Missions would be an advantage.

- Experience in working with high-level representatives from the EU, as well as regional and international organisations (such as NATO/UN).

- Experience in working in multicultural, international teams.

- Experience in sustainable conference and seminar organisation.

- Experience in agile, inclusive and gender-responsive team working methods in diverse, multinational teams, using the latest ICT tools.

- Experience and knowledge of EU policies, values and priorities, including but not limited to CFSP and CSDP.

- Experience in team leadership, coordination and/or network building are a strong asset.

B. Skills required

- Thorough knowledge of conflict prevention, civilian crisis management and CSDP missions and operations.

- Sound knowledge on EU structures and CFSP/CSDP development

- possess strong networking and communication skills;

- Knowledge of the European Qualification Framework and Lifelong learning and its implementation

- have the ability to remain objective in complex scenarios and to display sensitivity and sound judgement;

- have good organisational skills, the ability to work under pressure and with tight deadlines and to manage multiple tasks and unexpected demands;

- have excellent drafting and communication skills;

- have excellent negotiating skills in a multinational environment;

- have the ability to work professionally as a member of the college, in mixed-composition task forces and working groups, in an interesting but challenging environment;

- good computer skills are essential, notably in word processing, spreadsheets, presentation software, Internet / Intranet and email systems. Knowledge of other IT tools would be an asset.

- national security clearance at SECRET UE level. Such clearance needs to be obtained from the competent authorities before secondment to the European External Action Service. It must be valid for the entire period of secondment. In its absence, the EEAS reserves the right to refuse the secondment as a national expert.

C. Languages

- thorough knowledge of one EU working language and satisfactory knowledge of another one are required; in practical terms, to perform the required duties, that means an excellent command of written and spoken English, in particular, good report-writing skills; good knowledge of written and spoken French is desirable;

D. Personal Qualities

- maintain the highest standards of personal integrity, impartiality and self-discipline. The expert must exercise the greatest discretion about all facts and information coming to his/her knowledge in the performance of his/her duties;

- a possess dynamic motivated and flexible personality, be able to adapt quickly to new situations and deal with new challenges, including missions in a conflict area.

Application Procedure:

Candidates shall draft their CV and cover letter in English or in French in a PDF or Word version, following the European CV form which can be found at the following internet address: http://europass.cedefop.europa.eu/en/documents/curriculum-vitae

The Permanent Representations of the Member States should send applications to the EU only by email to the Division RM.BHR.3 “Selection and Recruitment” at the following address: SNE-CSDP@eeas.europa.eu, and not directly to the ESDC. Each application will be screened based on the requirements of the job profile stated in the vacancy notice. The Division RM.BHR.3 “Selection and Recruitment” will verify the eligibility criteria in the part of competence. The most suitable applicants will be called for an interview by the ESDC as soon as possible.

Equal opportunities

- The EEAS is committed to an equal opportunities policy for all its staff and applicants. The EEAS is committed to promoting gender equality and to preventing discrimination on any grounds. It actively welcomes applications from all qualified candidates diverse backgrounds and from the broadest possible geographical basis amongst the EU Member States. We aim at a service which is truly representative of society, where each staff member feels respected, can give their best and can develop their full potential.

- Candidates with disabilities are invited to contact SNE-CSDP@eeas.europa.eu to accommodate any special needs and provide assistance to ensure the possibility to pass the selection procedure with equal opportunities with other candidates. If a candidate with a disability is selected for a vacant post, the EEAS is committed to providing reasonable accommodation per Art 1d.4 of the Staff Regulations.

Conditions of secondment

Cost-share SNEs shall remain in the service of their employer throughout the period of secondment and shall continue to be paid by that employer.

Duration of the secondment: Initial period up to two years, renewable up to four years.

Co-financed SNEs shall be entitled to:

- daily allowance3 (150.58€/ calendar day) throughout the period of secondment;

- monthly allowance4 calculated based on the distance between the place of origin (the employer’s head office) and the place of secondment (between 0 to 849.67 €/month).

- reimbursement of travels take up duties/end of secondment on a flat-rate basis (if not paid by the employer).

The EEAS will cover:

- costs of professional travels (missions) incurred by the SNE posted in the EEAS HQ;

- accident insurance 24/7 for the SNE (not family members).

Other costs such as removal costs, allowances, salary, insurance, schooling (other than the European School fee), etc. shall not be covered by the EEAS.

Vacancy available from February 16, 2023

The closing date for the submission of applications is 16 January at 12.00 midday (CET - Brussels' time).

Place of secondment: Brussels, Belgium

Data Protection:

The personal information requested from candidates will be processed in line with Regulation (EU) N° 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons about to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data, and repealing Regulation (EC) 45/2001 and Decision No. 1247/2002/EC.

The purpose of processing the personal data of the candidates is to manage applications because of possible preselection and recruitment. More information on personal data protection can be found on the EEAS website:

 

https://eeas.europa.eu/headquarters/headquarters-homepage/3032/-transparency-and-data-protection_en

ESDC Vacancy Notice SNE cost-free Policy Officer Job. No: 410806 (Download Here)

Cover Letter SNE Cost Free 13/12/2022 (Download Here)

Council Decision (CFSP) 2020-1515 (Download Here)

We are:

As set out in Council Decision (CFSP) 2020/1515 of 19 October 2020, the mission of the European Security and Defence College (ESDC) is to provide training and education in the field of the Union’s Common Security and Defence Policy (CSDP) in the wider context of the Common Foreign and Security Policy (CSFP) at European level in order to develop and promote a common understanding of CSFP and CSDP among civilian and military personnel and to identify and disseminate best practices in relation to various CFSP and CSDP issues through its training and education activities.
The ESDC works under the overall responsibility of the High Representative of the Union for Foreign Affairs and Security Policy ('HR'). The European External Action Service (EEAS) supports the High Representative in the exercise of his mandate to conduct and implement an effective and coherent EU Common Foreign and Security Policy (CFSP), of representing the EU and of chairing the Foreign Affairs Council. It also supports the High Representative in his capacity as Vice-President of the Commission with regard to his responsibilities within the Commission in the external relations field including the coordination of other aspects of the EU’s external action. The EEAS works in close cooperation with the General Secretariat of the Council, the services of the Commission and the Secretariat General of the European Parliament.

We propose:

The post of a “cost-free” Seconded National Expert (SNE) as policy officer/ training manager. The successful candidate will report to the Head of the European Security and Defence College. You will be a close collaborator with the management and coordination structures of the ESDC. In addition to providing strategic and policy input into the work of the ESDC and assuming coordination and leadership functions, you will also be in charge of organising training and education courses, seminars, conferences and events, as well as liasing with EU Member States, the EEAS, EU institutions, NATO, and other stakeholders.

Functions and Duties:

Under the authority of the Head of the European Security and College Defence, the SNE is expected to perform the following tasks and responsibilities:

−  provide and implement strategic, policy and operational advise on matters related to CSDP training and education.
−  organise training courses, seminars, conferences on training and education for CSDP.
−  proactively develop and implement programs and initiatives, plans, partnerships, activities and trainings in the area of CSDP.
−  actively engage with multilateral, regional and bilateral partners as well as civil society and academia when identifying best practice and gaps in training and education for CSDP.
− contribute to ensuring sustainable practices and policies.
−  contribute to establishing the ESDC as an inclusive and diverse workplace including on sexual orientation, gender identities, disabilities and ethnicity.
−  participate to the ESDC as and when requested in meetings, courses, events, seminars and conferences.
−  review current practices and policies, assessing and analysing the extent to which they support or hinder the ESDC’s objectives on efficient, innovative and creative training delivery on CSDP. 

− Implement appropriate measures to address the findings.
−  provide support and direction for training initiatives on CSDP with regard to cultural awareness, gender-related differences, and diversity of thought to ensure top-quality training and education.
−  contribute to and organise meetings of the different bodies of the ESDC.
− collect and analyse statistical data, using the latest ICT tools.
−  develop, maintain and monitor benchmarks and report results. Leverage analysis to identify trends, insights, and gaps in training and education for CSDP, and identify areas of opportunity with the greatest impact, propose and implement measures for improvement on CSDP training and education.
−  identify and present evidence‐ based best practices in recruitment, retention and promotion of a diverse, engaged workforce.
−  develop and conduct internal, as well as external presentations, including training.
− perform ad-hoc tasks as appropriate, upon instruction by the hierarchy.

We are looking for:

−  a dynamic, flexible and proactive colleague with a developed sense of service.

Legal basis:

In line with the Council Decision (CFSP) 2020/1515 of 19 October 2020 establishing a European Security and Defence College (ESDC), this vacancy is to be filled in accordance with the EEAS Decision of the High Representative of the Union for Foreign Affairs and Security Policy HR DEC(2014) 01 of 04/02/2014 establishing the rules applicable to National Experts seconded to the European External Action Service.

Eligibility criteria:

Candidates must:

a) Be drawn from public administrations in Member States, from international organisations or, only in exceptional cases and with prior authorisation from other sources;

b) Have at least three years’ full-time experience of administrative, scientific, technical, advisory or supervisory functions equivalent to those of function groups AD or AST as defined in the Staff Regulations of Officials of the European Union and the Conditions of Employment of other servants of the Union1 or, where justified in the interests of the service, professional training of an equivalent level.2;

c) Have a thorough knowledge of one Union language and a satisfactory knowledge of a second language for the performance of his/her duties;
d) Have a security clearance of minimum level EU-SECRET/SECRET-UE for the functions that he/she will carry out;
e) Remain in the service of the employer throughout the period of secondment and shall be paid by that employer;
f) Remain subject to the social security legislation applicable to the public administration, international administration or entity which employs the SNE and which will assume responsibility for expenses incurred abroad. In case of posting to an EU Delegation, the employer certifies that the SNE is covered for medical expenses incurred at the place of secondment, as well as costs of repatriation on health grounds throughout the full period of secondment;
g) Ensure that there is no conflict of interest and that he/she will, at all times, safeguard the independence and coherence of EU foreign policy as well as the integrity and confidentiality of EU documentation, information and procedures.

Selection criteria:

A. Qualifications and experience required

-  university diploma.
-  three years of relevant professional experience, including at least two years in the organisation of high-level events, conferences, seminars and trainings, at the EU and the international level.
-  experience in working with high-level representatives from the EU, as well as regional and international organisations (such as NATO/UN).
-  experience in working in multicultural, international teams.
-  experience in sustainable conference and seminar organisation.
-  experience in agile, inclusive and gender-responsive team working methods in diverse, multinational teams, using the latest ICT tools.
-  experience and knowledge of EU policies, values and priorities, including but not limited to CFSP and CSDP.
-  experience in team leadership and coordination is a strong asset.

B. Skills required

-  have the ability to remain objective in complex scenarios and to display sensitivity and sound judgement;
-  have good organisational skills, the ability to work under pressure and with tight deadlines and to manage multiple tasks and unexpected demands;
-  have excellent drafting and communication skills;
-  have excellent negotiating skills in a multinational environment;
-  have the ability to work professionally as a member of the division, in mixed- composition task forces and working groups, in an interesting but challenging environment;
-  good computer skills are essential, notably in word processing, spreadsheets, presentations software, Internet / Intranet and email systems. Knowledge of other IT tools would be an asset.
-  national security clearance at SECRET UE level. Such clearance needs to be obtained from the competent authorities before secondment to the European External Action Service. It must be valid for the entire period of secondment. In its absence, the EEAS reserves the right to refuse the secondment as a national expert.

C. Languages

-  thorough knowledge of one EU working language and satisfactory knowledge of another one are required; in practical terms, in order to perform required duties, that means an excellent command of written and spoken English, in particular good report-writing skills; good knowledge of written and spoken French is desirable;

D. Personal Qualities

-  maintain the highest standards of personal integrity, impartiality and self- discipline. The expert must exercise the greatest discretion with regard to all facts and information coming to his/her knowledge in the performance of his/her duties;
possess dynamic motivated and flexible personality Be able to adapt quickly to new situations and deal with new challenges, including missions in conflict area.

Application Procedure:

Candidates shall draft their CV and a cover letter in English or in French in a PDF or Word version, following the European CV form which can be found at the following internet  address:  http://europass.cedefop.europa.eu/en/documents/curriculum- vitae.

The Permanent Representations of the Member States should send applications to the EU only by email to the Division RM.BHR.3 “Selection and Recruitment” at the following address: SNE-CSDP@eeas.europa.eu, and not directly to the ESDC. Each application will be screened based on the requirements of the job profile stated in the vacancy notice. The most suitable applicants will be called for an interview by the ESDC as soon as possible.

Equal opportunities
-  The EEAS is committed to an equal opportunities policy for all its staff and applicants. The EEAS is committed to promoting gender equality and to preventing discrimination on any grounds. It actively welcomes applications from all qualified candidates from diverse backgrounds and from the broadest possible geographical basis amongst the EU Member States. We aim at a service which is truly representative of society, where each staff member feels respected, is able to give their best and can develop their full potential.

-  Candidates with disabilities are invited to contact SNE-CSDP@eeas.europa.eu in order to accommodate any special needs and provide assistance to ensure the possibility to pass the selection procedure in equality of opportunities with other candidates.  If a candidate with a disability is selected for a vacant post, the EEAS is committed to providing reasonable accommodation in accordance with Art 1d.4 of the Staff Regulations.

Conditions of secondment

Cost-free SNEs shall remain in the service of their employer throughout the period of secondment and shall continue to be paid by that employer.
Duration of the secondment: Initial period up to two years, renewable up to four years.

The EEAS will cover:

-  costs of professional travels (missions) incurred by the SNE posted in the EEAS HQ;
-  accident insurance 24/7 for the SNE (not family members).

Other costs such as removal costs, allowances, salary, insurance, schooling (other than the European School fee), etc. shall not be covered by the EEAS.

Vacancy available from: as soon as possible

The closing date for the submission of applications is 09 January 2023 at 12.00 midday (CET - Brussels' time).

Place of secondment: Brussels, Belgium

Data Protection:

The personal information requested from candidates will be processed in line with Regulation (EU) N° 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data, and repealing Regulation (EC) 45/2001 and Decision No. 1247/2002/EC.

The purpose of processing personal data of the candidates is to manage applications in view of possible preselection and recruitment. More information on personal data protection    can    be    found    on    the    EEAS    website: https://eeas.europa.eu/headquarters/headquarters-homepage/3032/-transparency-and-
data-protection_en

 

ESDC Vacancy Notice SNE cost-share training manager (military) Job. No: 333659 (Download Here)

Cover Letter SNE Cost Shared 21/11/2022 (Download Here)

Council Decision (CFSP) 2020-1515 (Download Here)

We are:

As set out in Council Decision (CFSP) 2020/1515 of 19 October 2020, the mission of the European Security and Defence College (ESDC) is to provide training and education in the field of the Union’s Common Security and Defence Policy (CSDP) in the wider context of the Common Foreign and Security Policy (CSFP) at the European level to develop and promote a common understanding of CSFP and CSDP among civilian and military personnel and to identify and disseminate best practices concerning various CFSP and CSDP issues through its training and education activities.

The ESDC works under the overall responsibility of the High Representative of the Union for Foreign Affairs and Security Policy ('HR'). The European External Action Service (EEAS) supports the High Representative in the exercise of his mandate to conduct and implement an effective and coherent EU Common Foreign and Security Policy (CFSP), representing the EU and of chairing the Foreign Affairs Council. It also supports the High Representative in his capacity as Vice-President of the Commission concerning his responsibilities within the Commission in the external relations field including the coordination of other aspects of the EU’s external action. The EEAS works in close cooperation with the General Secretariat of the Council, the services of the Commission and the Secretariat General of the European Parliament.

We propose:

The post of a “co-financed” seconded national expert (SNE) as a training manager military. The successful candidate will report to the Head of the European Security and Defence College. You will be a member of the ESDC team, assume cross-cutting responsibilities, and provide support to other colleagues within the ESDC. You will be in charge of organising training and education courses, seminars, conferences and events, as well as liaising with EU Member States, the EEAS, EU institutions, NATO, and other stakeholders.

Functions and Duties:

Under the authority of the Head of the European Security and Defence College, the SNE is expected to perform the following tasks and responsibilities:
 
    Lead on military aspects, in particular the 'European Initiative for the Exchange of Young Officers inspired by Erasmus' (also known as 'Military Erasmus'), the work of the Implementation Group, international Military Academic Forum (iMAF) and the European Union Military Academies Commandants’ Seminars (EUMACS)..
    Contribute to the Maritime Security and Hybrid relevant training activities of the ESDC.
    Organize training courses, seminars, conferences on training and education on Maritime Security and Hybrid.
    Contribute to drafting and managing the training programme and conceptual documents.
    Develop, keep up-to-date and fine tune programme in close cooperation with national, international and EU training providers.
    Provide ESDC input to the EU training programme
    Follow-up and update the ESDC work plan.
    Analyse results from the ongoing implementation of the EU Global Strategy relevant for conflict prevention and civilian crisis management training.
    Analyse the various EU and national level training activities in the field of CFSP/CSDP.
    Support to the ENLIST and Schoolmaster/Goalkeeper applications.
    Assist in further developing the ILIAS platform of the ESDC.
    Contribute to drafting policy documents.
    Contribute to the training program and internal conceptual documents.
    Support other ESDC courses when needed.
    Contribute to the lessons learnt of the ESDC.
    Evaluate the relevant training activities and ensure that lessons learnt are reflected in the next course iterations.
    Provide input to the relevant internal reports (e.g. GAREA).
    Identify and propose new tools in support of training, education and exercises.
    Contribute to ensuring sustainable practices and policies.
    Contribute to establishing the ESDC as an inclusive and diverse workplace including on sexual orientation, gender identities, disabilities and ethnicity.
    Participate for the ESDC in meetings, courses, events, seminars and conferences.
    Review current practices and policies, assessing and analyzing the extent to which they support or hinder the ESDC’s objectives on efficient, innovative and creative training delivery in CSDP. Implement appropriate measures to address the findings.
    Provide support and direction for training initiatives on CSDP about cultural awareness, gender-related differences, and diversity of thought to ensure top- quality training and education.
    Contribute to and organize meetings of the different bodies of the ESDC.
    Develop, maintain and monitor benchmarks and report results. Leverage analysis to identify trends, insights, and gaps in training and education for CSDP, and identify areas of opportunity with the greatest impact, propose and implement measures for improvement on CSDP training and education.
 
    Identify and present evidence‐ based best practices in recruitment, retention and promotion of a diverse, engaged workforce.
    Develop and conduct internal, as well as external presentations, including training.
    Perform ad-hoc tasks, upon instruction by the hierarchy.

We are looking for:

    a dynamic, flexible and proactive colleague with a developed sense of service.

Legal basis:

In line with the Council Decision (CFSP) 2020/1515 of 19 October 2020 establishing a European Security and Defence College (ESDC), this vacancy is to be filled under the EEAS Decision of the High Representative of the Union for Foreign Affairs and Security Policy HR DEC(2014) 01 of 04/02/2014 establishing the rules applicable to National Experts seconded to the European External Action Service.

Eligibility criteria:

Candidates must:

a)    Be drawn from the public administrations of the Member States, from international organisations or, only in exceptional cases and with prior authorisation from other sources;

b)    Have at least three years full-time experience in administrative, scientific, technical, advisory or supervisory functions equivalent to those of function groups AD or AST as defined in the Staff Regulations of Officials of the European Union and the Conditions of Employment of other servants of the Union1 or, where justified in the interests of the service, professional training of an equivalent level.2;

c)    Have a thorough knowledge of one Union language satisfactory knowledge of a second language for the performance of his/her duties;
d)    Have a security clearance of minimum level EU-SECRET/SECRET-UE for the functions that he/she will carry out;
e)    Remain in the service of the employer throughout the period of secondment and shall be paid by that employer;
f)    Remain subject to the social security legislation applicable to the public administration, international administration or entity which employs the SNE and which will assume responsibility for expenses incurred abroad. In case of posting to an EU Delegation, the employer certifies that the SNE is covered for medical expenses incurred at the place of secondment, as well as costs of repatriation on health grounds throughout the full period of secondment;
g)    Ensure that there is no conflict of interest and that he/she will, at all times, safeguard the independence and coherence of EU foreign policy as well as the integrity and confidentiality of EU documentation, information and procedures.

Selection criteria:

A.    Qualifications and experience required

-    Military rank (OF3 or higher) desired;
-    University diploma desired;
-    Ten years work experience out of which five years professional experience in the field of education and training;
-    Active engagement with the work of the 'Military Erasmus' Implementation Group would be an advantage;
-    Alumni of at least one ESDC course would be an advantage;
-    Sound knowledge of military crisis management and of planning processes in the field of CSDP;
-    Sound    knowledge    of    EU    history    and    structure    including    CFSP/CSDP development;
-    Sound Knowledge of the 'Military Erasmus' Initiative and the work of the Implementation Group
-    Previous work in EU Institutions/Agencies/Missions would be an advantage.
-    Experience in working in multicultural, international teams.
-    Experience in sustainable conference and seminar organisation.
-    Experience in agile, inclusive and gender-responsive team working methods in diverse, multinational teams, using the latest ICT tools.
-    Experience in team leadership, coordination and/or network building are a strong asset.

B.    Skills required

-    Thorough knowledge of military aspects, in particular the 'European Initiative for the Exchange of Young Officers inspired by Erasmus' (also known as 'Military Erasmus'), the work of the Implementation Group, international Military Academic Forum (iMAF) and the European Union Military Academies Commandants’ Seminars (EUMACS);
-    thorough knowledge on Maritime Security;
-    sound knowledge on EU structures and CFSP/CSDP development;
-    possess strong networking and communication skills;
-    knowledge of the European Qualification Framework and Lifelong learning and its implementation;
-    have the ability to remain objective in complex scenarios and to display sensitivity and sound judgement;
 
-    have good organisational skills, the ability to work under pressure and with tight deadlines and to manage multiple tasks and unexpected demands;
-    have excellent drafting and communication skills;
-    have excellent negotiating skills in a multinational environment;
-    have the ability to work professionally as a member of the college, in mixed- composition task forces and working groups, in an interesting but challenging environment;
-    good computer skills are essential, notably in word processing, spreadsheets, presentation software, Internet / Intranet and email systems. Knowledge of other IT tools would be an asset;
-    National security clearance at SECRET UE level. Such clearance needs to be obtained from the competent authorities before secondment to the European External Action Service. It must be valid for the entire period of secondment. In its absence, the EEAS reserves the right to refuse the secondment as a national expert.

C.    Languages

-    thorough knowledge of one EU working language (EN/FR) and satisfactory knowledge of another one are required; in practical terms, to perform the required duties, that means an excellent command of written and spoken English, in particular, good report-writing skills; good knowledge of written and spoken French is desirable;

D.    Personal Qualities

-    Maintain the highest standards of personal integrity, impartiality and self- discipline. The expert must exercise the greatest discretion about all facts and information coming to his/her knowledge in the performance of his/her duties;
-    a possess dynamic motivated and flexible personality, be able to adapt quickly to new situations and deal with new challenges, including missions in a conflict area.

Application Procedure:

Candidates shall draft their CV and cover letter in English or in French in a PDF or Word version, following the European CV form which can be found at the following internet address: http://europass.cedefop.europa.eu/en/documents/curriculum-vitae

The Permanent Representations of the Member States should send applications to the EU only by email to the Division RM.BHR.3 “Selection and Recruitment” at the following address: SNE-CSDP@eeas.europa.eu, and not directly to the ESDC. Each application will be screened based on the requirements of the job profile stated in the vacancy notice. The Division RM.BHR.3 “Selection and Recruitment” will verify the eligibility criteria in the part of competence. The most suitable applicants will be called for an interview by the ESDC as soon as possible.
 
Equal opportunities

-    The EEAS is committed to an equal opportunities policy for all its staff and applicants. The EEAS is committed to promoting gender equality and to preventing discrimination on any grounds. It actively welcomes applications from all qualified candidates diverse backgrounds and from the broadest possible geographical basis amongst the EU Member States. We aim at a service which is truly representative of society, where each staff member feels respected, can give their best and can develop their full potential.
-    Candidates with disabilities are invited to contact SNE-CSDP@eeas.europa.eu to accommodate any special needs and provide assistance to ensure the possibility to pass the selection procedure with equal opportunities with other candidates. If a candidate with a disability is selected for a vacant post, the EEAS is committed to providing reasonable accommodation per Art 1d.4 of the Staff Regulations.

Conditions of secondment

Cost-share SNEs shall remain in the service of their employer throughout the period of secondment and shall continue to be paid by that employer.

Duration of the secondment: Initial period up to two years, renewable up to four years.

Co-financed SNEs shall be entitled to:

-    daily allowance (37.65€/per calendar day for the distance 0-150km or 150.58€/calendar day for the distance >150 km)3 throughout the period of secondment;
-    monthly allowance calculated on the basis of the distance between the place of origin (the employer’s head office) and the place of secondment (between 0 to 849.67 €/month)4;
reimbursement of travels take up duties/end of secondment on a flat-rate basis (if not paid by the employer).

The EEAS will cover:

-    costs of professional travels (missions) incurred by the SNE posted in the EEAS HQ;
-    accident insurance 24/7 for the SNE (not family members).

Other costs such as removal costs, allowances, salary, insurance, schooling (other than the European School fee), etc. shall not be covered by the EEAS.

Vacancy available from February 16, 2023

The closing date for the submission of applications is 16 December, 2022 at 12.00 midday (CET - Brussels' time).

Place of secondment: Brussels, Belgium

The ESDC reserves the right to cancel this process if our operational and/or financial needs change, at any time prior to recruitment.

Data Protection:
The personal information requested from candidates will be processed in line with Regulation (EU) N° 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons about to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data, and repealing Regulation (EC) 45/2001 and Decision No. 1247/2002/EC.

The purpose of processing the personal data of the candidates is to manage applications because of possible preselection and recruitment. More information on personal data protection can be found on the EEAS website:

https://eeas.europa.eu/headquarters/headquarters-homepage/3032/-transparency-and- data-protection_en

 

ESDC Vacancy Notice SNE cost-share policy officer/ training manager Job. No: 408601(Download Here)

Cover Letter SNE Cost Shared 15/11/2022 (Download Here)

Council Decision (CFSP) 2020-1515 (Download Here)

We are:

As set out in Council Decision (CFSP) 2020/1515 of 19 October 2020, the mission of the European Security and Defence College (ESDC) is to provide training and education in the field of the Union’s Common Security and Defence Policy (CSDP) in the wider context of the Common Foreign and Security Policy (CSFP) at the European level to develop and promote a common understanding of CSFP and CSDP among civilian and military personnel and to identify and disseminate best practices concerning various CFSP and CSDP issues through its training and education activities.

The ESDC works under the overall responsibility of the High Representative of the Union for Foreign Affairs and Security Policy ('HR'). The European External Action Service (EEAS) supports the High Representative in the exercise of his mandate to conduct and implement an effective and coherent EU Common Foreign and Security Policy (CFSP), representing the EU and of chairing the Foreign Affairs Council. It also supports the High Representative in his capacity as Vice-President of the Commission concerning his responsibilities within the Commission in the external relations field including the coordination of other aspects of the EU’s external action. The EEAS works in close cooperation with the General Secretariat of the Council, the services of the Commission and the Secretariat General of the European Parliament.

We propose:

The post of a “co-financed” seconded national expert (SNE) as a policy officer administration. The successful candidate will report to the Head of the European Security and Defence College. You will be a member of the ESDC team, assume cross- cutting responsibilities, and provide support to other colleagues within the ESDC. You will be in charge of organising training and education courses, seminars, conferences and events, as well as liaising with EU Member States, the EEAS, EU institutions, NATO, and other stakeholders. You will execute all matters related to financial and administrative work of the European Security and Defence College.

Functions and Duties:

Under the authority of the Head of the European Security and Defence College, the SNE is expected to perform the following tasks and responsibilities:

    Assist the Head of the College in financial and administrative tasks, with special focus on budget and payment requests.
    Apply the relevant guidelines in administrative and financial matters.
    Prepare and execute contracts for the purchase of goods or services.
    Be in charge of writing, updating, amending and checking the administrative instructions of the ESDC and ensure their correct application.
    Initiate and verify transactions, contracts, payment requests, and ensure the correct applications of the rules.
    Liaise with the finance departments of the ESDC Network Members and associated Network Partners for the application of correct payment procedures.
    Ensure the financial audit of the budget of the ESDC.
    Affix visas relating to payment procedures and co-manage payments on college current accounts.
    Ensure that training managers correctly apply financial and administrative procedures and rules.
    Evaluate the training activities and policies with regard to financial and administrative implications;
    follow up the contracts of the staff of the ESDC and ensure timely recruitment of staff.
    Support the organization of ESDC activities.
    Contribute to the lessons learnt of the ESDC.
    Provide input to ESDC reports (e.g. GAREA).
    Identify, propose and implement new tools in support of the administrative and financial management of the college.
    Contribute to ensuring sustainable practices and policies.
    Contribute to establishing the ESDC as an inclusive and diverse workplace including on sexual orientation, gender identities, disabilities and ethnicity.
    Attend meetings, courses, events, seminars and conferences of the ESDC to ensure proper implementation of financial rules and regulations.
    Contribute to, and organize meetings of, the different bodies of the ESDC including the Executive Academic Board and the Steering Committee meetings.
    Develop, maintain and monitor benchmarks and report results. Leverage analysis to identify trends, insights, and gaps in ESDC administrative organization.
    Identify and present evidence-based best practices in recruitment, retention and promotion of a diverse, engaged workforce.
    Develop and conduct internal, as well as external presentations.
    Organise training courses and seminars
    Perform ad-hoc tasks, upon instruction by the hierarchy.
 
We are looking for:

    a dynamic, flexible and proactive colleague with a developed sense of service.

Legal basis:

In line with the Council Decision (CFSP) 2020/1515 of 19 October 2020 establishing a European Security and Defence College (ESDC), this vacancy is to be filled under the EEAS Decision of the High Representative of the Union for Foreign Affairs and Security Policy HR DEC(2014) 01 of 04/02/2014 establishing the rules applicable to National Experts seconded to the European External Action Service.

Eligibility criteria:

Candidates must:

a)    Be drawn from the public administrations of the Member States, from international organisations or, only in exceptional cases and with prior authorisation from other sources;

b)    Have at least three years full-time experience in administrative, scientific, technical, advisory or supervisory functions equivalent to those of function groups AD or AST as defined in the Staff Regulations of Officials of the European Union and the Conditions of Employment of other servants of the Union1 or, where justified in the interests of the service, professional training of an equivalent level.2;

c)    Have a thorough knowledge of one Union language satisfactory knowledge of a second language for the performance of his/her duties;
d)    Have a security clearance of minimum level EU-SECRET/SECRET-UE for the functions that he/she will carry out;
e)    Remain in the service of the employer throughout the period of secondment and shall be paid by that employer;
f)    Remain subject to the social security legislation applicable to the public administration, international administration or entity which employs the SNE and which will assume responsibility for expenses incurred abroad. In case of posting to an EU Delegation, the employer certifies that the SNE is covered for medical expenses incurred at the place of secondment, as well as costs of repatriation on health grounds throughout the full period of secondment;

g)    Ensure that there is no conflict of interest and that he/she will, at all times, safeguard the independence and coherence of EU foreign policy as well as the integrity and confidentiality of EU documentation, information and procedures.

Selection criteria:

A.    Qualifications and experience required

-    University diploma;
-    Three years’ work experience in relevant areas;
-    Experience with budgeting procedures and procurement rules;
-    Knowledge and understanding of the EU Financial Regulation (EU, Euratom) 2018/1046 on the financial rules applicable to the general budget of the Union, repealing Regulation (EU, Euratom) No 966/2012 (2012 Financial Regulation);
-    Previous work experience in EU Institutions/Agencies/Missions would be an advantage.
-    Management of an annual operating budget, including preparation, adjustment and monitoring its execution; including financial commitments and payments;
-    Follow-up, adjustment and verification of the execution of the authorised budget;
-    Experience in double-entry accounting system would be an advantage;
-    Experience in Human Resources Management would be an asset;
-    Knowledge of relevant software tools, e.g. ABAC, ADB+, ARES, e-DAS, e-Del- HRM, e-EPC, ESDAP, IMMOGEST, MIPS, SYSPER and SYSLOG (either as a
user or having completed relevant training modules), is an advantage.
-    Experience in team leadership, coordination and/or network building is a strong asset.
-    Experience in agile, inclusive and gender-responsive team working methods in diverse, multinational teams.
-    Experience and knowledge of EU policies, values and priorities, including but not limited to CFSP and CSDP.

B.    Skills required

-    have good organisational skills, the ability to work under pressure and with tight deadlines and to manage multiple tasks and unexpected demands;
-    have the ability to remain objective in complex scenarios and to display sensitivity and sound judgement;
-    have excellent drafting and communication skills;
-    have excellent negotiating skills in a multinational environment;
-    have the ability to work professionally as a member of the college, in mixed- composition task forces and working groups, in an interesting but challenging environment;
-    good computer skills in EXCEL are essential;
-    good computer skills word in processing, spreadsheets, presentation software, Internet / Intranet and email systems. Knowledge of other IT tools would be an asset;
 
-    National security clearance at SECRET UE level. Such clearance needs to be obtained from the competent authorities before secondment to the European External Action Service. It must be valid for the entire period of secondment. In its absence, the EEAS reserves the right to refuse the secondment as a national expert.

C.    Languages

-    thorough knowledge of one EU working language (EN/FR) and satisfactory knowledge of another one are required; in practical terms, to perform the required duties, that means an excellent command of written and spoken English, in particular, good report-writing skills; good knowledge of written and spoken French is desirable;

D.    Personal Qualities

-    maintain the highest standards of personal integrity, impartiality and self- discipline. The expert must exercise the greatest discretion about all facts and information coming to his/her knowledge in the performance of his/her duties;
-    a possess dynamic motivated and flexible personality, be able to adapt quickly to new situations and deal with new challenges, including missions in a conflict area.

Application Procedure:

Candidates shall draft their CV and cover letter in English or in French in a PDF or Word version, following the European CV form which can be found at the following internet address: http://europass.cedefop.europa.eu/en/documents/curriculum-vitae

The Permanent Representations of the Member States should send applications to the EU only by email to the Division RM.BHR.3 “Selection and Recruitment” at the following address: SNE-CSDP@eeas.europa.eu, and not directly to the ESDC. Each application will be screened based on the requirements of the job profile stated in the vacancy notice. The Division RM.BHR.3 will carry out the partial screening on the selection criteria and the eligibility criteria as required by rules. The most suitable applicants will be called for an interview by the ESDC as soon as possible.

Equal opportunities

-    The EEAS is committed to an equal opportunities policy for all its staff and applicants. The EEAS is committed to promoting gender equality and to preventing discrimination on any grounds. It actively welcomes applications from all qualified candidates diverse backgrounds and from the broadest possible geographical basis amongst the EU Member States. We aim at a service which is truly representative of society, where each staff member feels respected, can give their best and can develop their full potential.
 
-    Candidates with disabilities are invited to contact SNE-CSDP@eeas.europa.eu to accommodate any special needs and provide assistance to ensure the possibility to pass the selection procedure with equal opportunities with other candidates. If a candidate with a disability is selected for a vacant post, the EEAS is committed to providing reasonable accommodation per Art 1d.4 of the Staff Regulations.

Conditions of secondment

Co-financed SNEs shall remain in the service of their employer throughout the period of secondment and shall continue to be paid by that employer.

Duration of the secondment: Initial period up to two years, renewable up to four years.

Co-financed SNEs shall be entitled to:

-    daily allowance (37.65€/per calendar day for the distance 0-150km or 150.58€/calendar day for the distance >150 km)3 throughout the period of secondment;
-    monthly allowance calculated on the basis of the distance between the place of origin (the employer’s head office) and the place of secondment (between 0 to 849.67 €/month)4;
-    reimbursement of travels take up duties/end of secondment on a flat-rate basis (if not paid by the employer).

The EEAS will cover:

-    costs of professional travels (missions) incurred by the SNE posted in the EEAS HQ;
-    accident insurance 24/7 for the SNE (not family members).

Other costs such as removal costs, allowances, salary, insurance, schooling (other than the European School fee), etc. shall not be covered by the EEAS.

Vacancy available from February 1, 2023

The closing date for the submission of applications is 16 December at 12.00 midday (CET - Brussels' time).

Place of secondment: Brussels, Belgium

ESDC Vacancy Notice :  SNE Cost Free - Project Manager / Training Manager Job.No: 410806 (Download Here)

Cover Letter - SNE Cost Free - Project Manager / Training Manager Job.No: 410806 (Download Here)

Council Decision (CFSP) 2020-1515 (Download Here)

We are:

 

As set out in Council Decision (CFSP) 2020/1515 of 19 October 2020, the mission of the European Security and Defence College (ESDC) is to provide training and education in the field of the Union’s Common Security and Defence Policy (CSDP) in the wider context of the Common Foreign and Security Policy (CSFP) at the European level to develop and promote a common understanding of CSFP and CSDP among civilian and military personnel and to identify and disseminate best practices concerning various CFSP and CSDP issues through its training and education activities.

 

The ESDC works under the overall responsibility of the High Representative of the Union for Foreign Affairs and Security Policy ('HR'). The European External Action Service (EEAS) supports the High Representative in the exercise of his mandate to conduct and implement an effective and coherent EU Common Foreign and Security Policy (CFSP), representing the EU and of chairing the Foreign Affairs Council. It also supports the High Representative in his capacity as Vice-President of the Commission concerning his responsibilities within the Commission in the external relations field including the coordination of other aspects of the EU’s external action. The EEAS works in close cooperation with the General Secretariat of the Council, the services of the Commission and the Secretariat General of the European Parliament.

 

We propose:

 

The post of a “cost-free” Seconded National Expert (SNE) as project manager/training manager. The successful candidate will report to the Head of the European Security and Defence College. You will be a close collaborator with the management and coordination structures of the ESDC and assume cross-cutting responsibilities. In addition to providing input on financial and human resource matters into the work of the ESDC and assuming coordination functions (in particular with regards to the support of the ESDC provided to training institutes; with regard to the preparation and follow-up to the work of the Executive Academic Work and the Steering Committee), you will also be in charge of organising training and education courses, seminars, conferences and events, as well as liasing with EU Member States, the EEAS, EU institutions, NATO, and other stakeholders.

 

Functions and Duties:

Under the authority of the Management of the European Security and College Defence and as part of the training team as well as the administration team, the SNE is expected to perform the following tasks and responsibilities:

 Organisation of training courses, seminars and conferences with a focus on but not limited to education and training for CSDP in terms of personnel, leadership and mission preparation.

 Support and lead training initiatives on CSDP with regard to but not limited to cultural awareness, gender differences, gender sensitivity, inclusion and diversity of thought to ensure quality training and education.

 Be part of the finance and admin team of the ESDC in regard to human resource matters

 Assist in financial and administrative tasks including budgetary matters

 Be the point of contact for strategic human resources management

 Follow up of the contracts of the staff of the ESDC and ensure timely recruitment of staff in coordination with the administrative team.

 Identify and present evidence‐based best practices in recruitment, retention and promotion of a diverse, engaged workforce.

 Be fully responsible for all relevant files and projects attributed to you from start to finish at all stages of the project cycle, including but not limited to financial aspects, project planning, drafting briefings, memos and background papers, mission requests, invitations and meetings, experiences, brief reports, minutes and summaries, and follow-up.

 Contribute to the lessons learnt of the ESDC.

 Proactively develop and implement programs and initiatives, plans, partnerships, activities and trainings in the area of CSDP.

 Actively engage with multilateral, regional and bilateral partners as well as civil society and academia when identifying best practice and gaps in training and education for CSDP.

 Contribute to drafting policy documents

 Contribute to ESDC publications on the ESDC website

 Support in the creation and dissemination of social media contributions

 Coordinate communication and publicity activities to promote ESDC courses and disseminate ESDC activities.

 Follow and contribute to the training requirements analysis coming from Committee for Civilian Aspects of Crisis Management/ EU Civilian Training Group relevant for current ESDC training.

 Coordinate ESDC reports (e.g. GAREA).

 Contribute to ensuring sustainable practices and policies.

 Develop, maintain and monitor benchmarks and report results. Leverage analysis to identify trends, insights, and gaps in training and education for CSDP, identify areas of opportunity with the greatest impact, and propose and implement measures for improvement of CSDP training and education.

 Contribute to establishing the ESDC as an inclusive and diverse workplace including on sexual orientation, gender identities, disabilities and ethnicity.

 Participate to the ESDC as and when requested in meetings, courses, events, seminars and conferences.

 Review current practices and policies, assessing and analysing the extent to which they support or hinder the ESDC’s objectives on efficient, innovative and creative training delivery on CSDP. Implement appropriate measures to address the findings.

 Contribute to and organise meetings of the different bodies of the ESDC.

 Develop and conduct internal, as well as external presentations, including training.

 Act as a focal point for specific horizontal issues and for outreach and communication activities to disseminate ESDC activities.

 Be in charge of fully implementing data protection rules within the ESDC

 Perform additional tasks, upon instruction by the hierarchy.

We are looking for:

 

 a dynamic, flexible and proactive colleague with a developed sense of service.

 

Legal basis:

In line with the Council Decision (CFSP) 2020/1515 of 19 October 2020 establishing a European Security and Defence College (ESDC), this vacancy is to be filled in accordance with the EEAS Decision of the High Representative of the Union for Foreign Affairs and Security Policy HR DEC(2014) 01 of 04/02/2014 establishing the rules applicable to National Experts seconded to the European External Action Service.

 

Eligibility criteria:

Candidates must:

a) Be drawn from public administrations in Member States, from international organisations or, only in exceptional cases and with prior authorisation from other sources;

b) Have at least three years’ full-time experience of administrative, scientific, technical, advisory or supervisory functions equivalent to those of function groups AD or AST as defined in the Staff Regulations of Officials of the European Union and the Conditions of Employment of other servants of the Union1 or, where justified in the interests of the service, professional training of an equivalent level;

c) Have a thorough knowledge of one Union language and a satisfactory knowledge of a second language for the performance of his/her duties;

d) Have a security clearance of minimum level EU-SECRET/SECRET-UE for the functions that he/she will carry out;

e) Remain in the service of the employer throughout the period of secondment and shall be paid by that employer;

f) Remain subject to the social security legislation applicable to the public administration, international administration or entity which employs the SNE and which will assume responsibility for expenses incurred abroad. In case of posting to an EU Delegation, the employer certifies that the SNE is covered for medical expenses incurred at the place of secondment, as well as costs of repatriation on health grounds throughout the full period of secondment;

g) Ensure that there is no conflict of interest and that he/she will, at all times, safeguard the independence and coherence of EU foreign policy as well as the integrity and confidentiality of EU documentation, information and procedures.

Selection criteria:

A. Qualifications and experience required

- university diploma.

- three years of relevant professional experience, including at least two years in the organisation of high-level events, conferences, seminars and trainings, at the EU and the international level.

- experience in working with high-level representatives from the EU, as well as regional and international organisations (such as NATO/UN).

- experience in working in multicultural, international teams.

- experience in sustainable conference and seminar organisation.

- experience in agile, inclusive and gender-responsive team working methods in diverse, multinational teams, using the latest ICT tools.

- experience and knowledge of EU policies, values and priorities, including but not limited to CFSP and CSDP.

- experience in team leadership and coordination is a strong asset.

B. Skills required

- have the ability to remain objective in complex scenarios and to display sensitivity and sound judgement;

- have good organisational skills, the ability to work under pressure and with tight deadlines and to manage multiple tasks and unexpected demands;

- have excellent drafting and communication skills;

- have excellent negotiating skills in a multinational environment;

- have the ability to work professionally as a member of the division, in mixed-composition task forces and working groups, in an interesting but challenging environment;

- good computer skills are essential, notably in word processing, spreadsheets, presentations software, Internet / Intranet and email systems. Knowledge of other IT tools would be an asset.

- national security clearance at SECRET UE level. Such clearance needs to be obtained from the competent authorities before secondment to the European External Action Service. It must be valid for the entire period of secondment. In its absence, the EEAS reserves the right to refuse the secondment as a national expert.

C. Languages

- thorough knowledge of one EU working language and satisfactory knowledge of another one are required; in practical terms, in order to perform required duties, that means an excellent command of written and spoken English, in particular good report-writing skills; good knowledge of written and spoken French is desirable;

D. Personal Qualities

- maintain the highest standards of personal integrity, impartiality and self-discipline. The expert must exercise the greatest discretion with regard to all facts and information coming to his/her knowledge in the performance of his/her duties;

- possess dynamic motivated and flexible personality Be able to adapt quickly to new situations and deal with new challenges, including missions in conflict area.

Application Procedure:

Candidates shall draft their CV and cover letter in English or in French in a PDF or Word version, following the European CV form which can be found at the following internet address: http://europass.cedefop.europa.eu/en/documents/curriculum-vitae

The Permanent Representations of the Member States should send applications to the EU only by email to the Division RM.BHR.3 “Selection and Recruitment” at the following address: SNE-CSDP@eeas.europa.eu, and not directly to the ESDC. Each application will be screened based on the requirements of the job profile stated in the vacancy notice. The Division RM.BHR.3 “Selection and Recruitment” will verify the eligibility criteria in the part of competence. The most suitable applicants will be called for an interview by the ESDC as soon as possible.

Equal opportunities

- The EEAS is committed to an equal opportunities policy for all its staff and applicants. The EEAS is committed to promoting gender equality and to preventing discrimination on any grounds. It actively welcomes applications from all qualified candidates from diverse backgrounds and from the broadest possible geographical basis amongst the EU Member States. We aim at a service which is truly representative of society, where each staff member feels respected, is able to give their best and can develop their full potential.

- Candidates with disabilities are invited to contact SNE-CSDP@eeas.europa.eu in order to accommodate any special needs and provide assistance to ensure the possibility to pass the selection procedure in equality of opportunities with other candidates. If a candidate with a disability is selected for a vacant post, the EEAS is committed to providing reasonable accommodation in accordance with Art 1d.4 of the Staff Regulations.

Conditions of secondment

Cost-free SNEs shall remain in the service of their employer throughout the period of secondment and shall continue to be paid by that employer.

Duration of the secondment: Initial period up to two years, renewable up to four years.

The EEAS will cover:

- costs of professional travels (missions) incurred by the SNE posted in the EEAS HQ;

- accident insurance 24/7 for the SNE (not family members).

Other costs such as removal costs, allowances, salary, insurance, schooling (other than the European School fee), etc. shall not be covered by the EEAS.

Vacancy available from: as soon as possible

The closing date for the submission of applications is 27 March 2023 at 09.00 (CET - Brussels' time).

Place of secondment: Brussels, Belgium

Data Protection:

The personal information requested from candidates will be processed in line with Regulation (EU) N° 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons about to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data, and repealing Regulation (EC) 45/2001 and Decision No. 1247/2002/EC.

The purpose of processing the personal data of the candidates is to manage applications because of possible preselection and recruitment. More information on personal data protection can be found on the EEAS website:

https://eeas.europa.eu/headquarters/headquarters-homepage/3032/-transparency-and- data-protection_en

 

For further information, please contact:

 

Administrative questions:SNE-CSDP@eeas.europa.eu 

 

Selection and profile-related questions: Holger Osterrieder, Head of the European Security and Defence College, holger.osterrieder@eeas.europa.eu

ESDC Vacancy Notice : Training Manager - Team Coordinator Partnership and Engagement Job. No. 408601 (Download Here)

Cover Letter - TM and Team Coordinator Partnership and Engagement 408601 (Download Here)

Council Decision (CFSP) 2020-1515 (Download Here)

We are:

 

As set out in Council Decision (CFSP) 2020/1515 of 19 October 2020, the mission of the European Security and Defence College (ESDC) is to provide training and education in the field of the Union’s Common Security and Defence Policy (CSDP) in the wider context of the Common Foreign and Security Policy (CSFP) at the European level to develop and promote a common understanding of CSFP and CSDP among civilian and military personnel and to identify and disseminate best practices concerning various CFSP and CSDP issues through its training and education activities.

 

The ESDC works under the overall responsibility of the High Representative of the Union for Foreign Affairs and Security Policy ('HR'). The European External Action Service (EEAS) supports the High Representative in the exercise of his mandate to conduct and implement an effective and coherent EU Common Foreign and Security Policy (CFSP), representing the EU and of chairing the Foreign Affairs Council. It also supports the High Representative in his capacity as Vice-President of the Commission concerning his responsibilities within the Commission in the external relations field including the coordination of other aspects of the EU’s external action. The EEAS works in close cooperation with the General Secretariat of the Council, the services of the Commission and the Secretariat General of the European Parliament.

 

We propose:

 

The post of a “co-financed” seconded national expert (SNE) as a training manager and team coordinator Partnership and Engagement. The successful candidate will report to the Head of the European Security and Defence College. You will be a member of the ESDC team, assume cross-cutting responsibilities, and provide support to other colleagues within the ESDC. You will be in charge of organising training and education courses, seminars, conferences and events, as well as liaising with EU Member States, the EEAS, EU institutions, NATO, and other stakeholders.

 

Functions and Duties:

 

Under the authority of the Management of the European Security and College Defence and as Team Coordinator Partnership and Engagement the SNE is expected to perform the following tasks and responsibilities:

 

 Contribute to the Maritime Security and Hybrid relevant training activities of the ESDC.

 Organize training courses, seminars, conferences on training and education on Maritime Security and Hybrid.

 Contribute to drafting and managing the training programme and conceptual documents.

 Develop, keep up-to-date and fine tune programme in close cooperation with national, international and EU training providers.

 Be the team coordinator Partnership and Engagement

 Support in the creation, maintenance and expansion of ESDC networks both within and outside the EU.

 Be the contact person for partnership enquiries and partnership administrations

 Provide ESDC input to the EU training programme

 Follow-up and update the ESDC work plan.

 Analyse results from the ongoing implementation of the EU Global Strategy relevant for conflict prevention and civilian crisis management training.

 Analyse the various EU and national level training activities in the field of CFSP/CSDP.

 Support to the ENLIST and Schoolmaster/Goalkeeper applications.

 Assist in further developing the ILIAS platform of the ESDC.

 Contribute to drafting policy documents.

 Contribute to the training program and internal conceptual documents.

 Support other ESDC courses when needed.

 Contribute to the lessons learnt of the ESDC.

 Evaluate the relevant training activities and ensure that lessons learnt are reflected in the next course iterations.

 Provide input to the relevant internal reports (e.g. GAREA).

 Identify and propose new tools in support of training, education and exercises.

 Contribute to ensuring sustainable practices and policies.

 Contribute to establishing the ESDC as an inclusive and diverse workplace including on sexual orientation, gender identities, disabilities and ethnicity.

 Participate for the ESDC in meetings, courses, events, seminars and conferences.

 Review current practices and policies, assessing and analyzing the extent to which they support or hinder the ESDC’s objectives on efficient, innovative and creative training delivery in CSDP. Implement appropriate measures to address the findings.

 Provide support and direction for training initiatives on CSDP about cultural awareness, gender-related differences, and diversity of thought to ensure top- quality training and education.

 Contribute to and organize meetings of the different bodies of the ESDC.

 Develop, maintain and monitor benchmarks and report results. Leverage analysis to identify trends, insights, and gaps in training and education for CSDP, and identify areas of opportunity with the greatest impact, propose and implement measures for improvement on CSDP training and education.

 

 Identify and present evidence‐ based best practices in recruitment, retention and promotion of a diverse, engaged workforce.

 Perform additional tasks, upon instruction by the hierarchy

 Develop and conduct internal, as well as external presentations, including training.

 Act as a focal point for specific horizontal issues

 

We are looking for:

 

 a dynamic, flexible and proactive colleague with a developed sense of service.

 

Legal basis:

In line with Council Decision (CFSP) 2020/1515 of 19 October 2020 establishing a European Security and Defence College (ESDC), this vacancy is to be filled under the EEAS Decision of the High Representative of the Union for Foreign Affairs and Security Policy HR DEC(2014) 01 of 04/02/2014 establishing the rules applicable to National Experts seconded to the European External Action Service.

 

Eligibility criteria:

 

Candidates must:

a) be drawn from the public administrations of the Member States, from international organisations or, only in exceptional cases and with prior authorisation, from other sources;

b) have at least three years full-time experience in administrative, scientific, technical, advisory or supervisory functions equivalent to those of AD function groups as defined in the Staff Regulations of Officials of the European Union and the Conditions of Employment of Other Servants of the European Union1 or, where justified in the interests of the service, professional training of an equivalent level.2;

c) have a thorough knowledge of one Union language and knowledge of a second language sufficient for the performance of his/her duties;

d) have security clearance of EU-SECRET/SECRET-UE level or above;

e) remain in the service of the employer throughout the period of secondment, and will be paid by that employer;

f) remain subject to the social security legislation applicable to the public administration, international administration or entity which employs the SNE and which will assume responsibility for expenses incurred abroad. In the case of aposting to an EU delegation, the employer certifies that the SNE is covered for medical expenses incurred at the place of secondment, as well as costs of repatriation on health grounds throughout the period of secondment;

g) ensure that there is no conflict of interest and at all times safeguard the independence and coherence of EU foreign policy as well as the integrity and confidentiality of EU documentation, information and procedures.

 

Selection criteria:

 

A. Qualifications and experience required

 

- university diploma.

- three years of relevant professional experience, including at least two years in the organisation of high-level events, conferences, seminars and trainings, at the EU and the international level.

- experience in working with high-level representatives from the EU, as well as regional and international organisations (such as NATO/UN).

- experience in working in multicultural, international teams.

- experience in sustainable conference and seminar organisation.

- experience in agile, inclusive and gender-responsive team working methods in diverse, multinational teams, using the latest ICT tools.

- experience and knowledge of EU policies, values and priorities, including but not limited to CFSP and CSDP.

- experience in team leadership and coordination is a strong asset.

-

B. Skills required

- have the ability to remain objective in complex scenarios and to display sensitivity and sound judgement;

- have good organisational skills, the ability to work under pressure and with tight deadlines and to manage multiple tasks and unexpected demands;

- have excellent drafting and communication skills;

- have excellent negotiating skills in a multinational environment;

- have the ability to work professionally as a member of the division, in mixed- composition task forces and working groups, in an interesting but challenging environment;

- good computer skills are essential, notably in word processing, spreadsheets, presentations software, Internet / Intranet and email systems. Knowledge of other IT tools would be an asset.

- national security clearance at SECRET UE level. Such clearance needs to be obtained from the competent authorities before secondment to the European External Action Service. It must be valid for the entire period of secondment. In its absence, the EEAS reserves the right to refuse the secondment as a national expert.

 C. Languages

 

- thorough knowledge of one EU working language (EN/FR) and satisfactory knowledge of another one are required; in practical terms, to perform the required duties, that means an excellent command of written and spoken English, in particular, good report-writing skills; good knowledge of written and spoken French is desirable;

 

D. Personal Qualities

 

- Maintain the highest standards of personal integrity, impartiality and self- discipline. The expert must exercise the greatest discretion about all facts and information coming to his/her knowledge in the performance of his/her duties;

- a possess dynamic motivated and flexible personality, be able to adapt quickly to new situations and deal with new challenges, including missions in a conflict area.

 

Application Procedure:

Applicants should draft their CVs and cover letters in English or French, in PDF or Word format, following the European CV form, which can be found at the following internet address: http://europass.cedefop.europa.eu/en/documents/curriculum-vitae

The Permanent Representations of the Member States should send applications to the EU only by email to Division RM.BHR.3 ‘Selection and Recruitment’ at the following address: SNE-CSDP@eeas.europa.eu, and not directly to the ESDC. Each application will be examined on the basis of the requirements of the job profile set out in the vacancy notice. Division RM.BHR.3 ‘Selection and Recruitment’ will verify fulfilment of the eligibility criteria in the part of competence. The most suitable applicants will be called for an interview by the ESDC as soon as possible.

Equal opportunities

- The EEAS is committed to an equal opportunities policy for all its staff and applicants. The EEAS is committed to promoting gender equality and to preventing discrimination on any grounds. It actively welcomes applications from all qualified candidates diverse backgrounds and from the broadest possible geographical basis amongst the EU Member States. We aim at a service which is truly representative of society, where each staff member feels respected, can give their best and can develop their full potential.

- Candidates with disabilities are invited to contact SNE-CSDP@eeas.europa.eu to accommodate any special needs and provide assistance to ensure the possibility to pass the selection procedure with equal opportunities with other candidates.  If a candidate with a disability is selected for a vacant post, the

 EEAS is committed to providing reasonable accommodation per Art 1d.4 of the Staff Regulations.

Conditions of secondment

 

Co-financed SNEs will remain in the service of their employer throughout the period of secondment and will continue to be paid by that employer.

Duration of the secondment: Initial period up to two years, renewable up to four years.

Co-financed SNEs are entitled to:

- a daily allowance3 (157.35€/calendar day) throughout the period of secondment;

- a monthly allowance4 calculated on the basis of the distance between the place of origin (the employer’s head office) and the place of secondment (between 0 to 887.90 €/month).

- reimbursement of travel expenses at beginning and end of secondment on a flat- rate basis (if not paid by the employer).

 

The EEAS will cover:

- costs of professional travel (missions) incurred by the SNE while posted at the EEAS HQ;

- 24/7 accident insurance for the SNE (not for family members).

Other costs, such as removal costs, allowances, salary, insurance, schooling (other than European School fees), etc., will not be covered by the EEAS.

Vacancy available from May 1, 2023

The closing date for the submission of applications is 14 April, 2023 at 12.00 midday (CET - Brussels' time).

Place of secondment: Brussels, Belgium

The ESDC reserves the right to cancel this process if our operational and/or financial needs change, at any time prior to recruitment.

Data Protection:

The personal information requested from candidates will be processed in line with Regulation (EU) N° 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons about to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data, and repealing Regulation (EC) 45/2001 and Decision No. 1247/2002/EC.

The purpose of processing the personal data of the candidates is to manage applications because of possible preselection and recruitment. More information on personal data protection can be found on the EEAS website:

https://eeas.europa.eu/headquarters/headquarters-homepage/3032/-transparency-and- data-protection_en

 

For further information, please contact:

 

Administrative questions:SNE-CSDP@eeas.europa.eu 

 

Selection and profile-related questions: Holger Osterrieder, Head of the European Security and Defence College, holger.osterrieder@eeas.europa.eu

ESDC Vacancy Notice Training Manager - Project Manager Job.No: 303118(Download Here)

Cover Letter SNE Training Manager - Project Manager 303118 (Download Here)

Council Decision (CFSP) 2020-1515 (Download Here)

We are:

As set out in Council Decision (CFSP) 2020/1515 of 19 October 2020, the mission of the European Security and Defence College (ESDC) is to provide training and education in the field of the Union’s Common Security and Defence Policy (CSDP) in the wider context of the Common Foreign and Security Policy (CSFP) at the European level to develop and promote a common understanding of CSFP and CSDP among civilian and military personnel and to identify and disseminate best practices concerning various CFSP and CSDP issues through its training and education activities.

The ESDC works under the overall responsibility of the High Representative of the Union for Foreign Affairs and Security Policy ('HR'). The European External Action Service (EEAS) supports the High Representative in the exercise of his mandate to conduct and implement an effective and coherent EU Common Foreign and Security Policy (CFSP), representing the EU and of chairing the Foreign Affairs Council. It also supports the High Representative in his capacity as Vice-President of the Commission concerning his responsibilities within the Commission in the external relations field including the coordination of other aspects of the EU’s external action. The EEAS works in close cooperation with the General Secretariat of the Council, the services of the Commission and the Secretariat General of the European Parliament.

We propose:

The post of a “co-financed” seconded national expert (SNE) as a training manager and project manager with a focus on Police and Home affairs. The successful candidate will report to the Head of the European Security and Defence College. You will be a member of the ESDC team, assume cross-cutting responsibilities, and provide support to other colleagues within the ESDC. You will be in charge of organising training and education courses, seminars, conferences and events, as well as liaising with EU Member States, the EEAS, EU institutions, NATO, and other stakeholders.

As set out in Council Decision (CFSP) 2020/1515 of 19 October 2020, the mission of the European Security and Defence College (ESDC) is to provide training and education in the field of the Union’s Common Security and Defence Policy (CSDP) in the wider context of the Common Foreign and Security Policy (CSFP) at the European level to develop and promote a common understanding of CSFP and CSDP among civilian and military personnel and to identify and disseminate best practices concerning various CFSP and CSDP issues through its training and education activities.

The ESDC works under the overall responsibility of the High Representative of the Union for Foreign Affairs and Security Policy ('HR'). The European External Action Service (EEAS) supports the High Representative in the exercise of his mandate to conduct and implement an effective and coherent EU Common Foreign and Security Policy (CFSP), representing the EU and of chairing the Foreign Affairs Council. It also supports the High Representative in his capacity as Vice-President of the Commission concerning his responsibilities within the Commission in the external relations field including the coordination of other aspects of the EU’s external action. The EEAS works in close cooperation with the General Secretariat of the Council, the services of the Commission and the Secretariat General of the European Parliament.

Functions and Duties:

Under the authority of the Management of the European Security and College Defence and as training manager, the SNE is expected to perform the following tasks and responsibilities:

 Organize training courses, seminars, conferences on training and education with a focus on Police and Home affairs

 Contribute to drafting and managing the training programme and conceptual documents.

 Develop, keep up-to-date and fine tune programme in close cooperation with national, international and EU training providers with a focus on Police and Home affairs

 Support in the creation, maintenance and expansion of ESDC networks both within and outside the EU.

 Support to the ENLIST and Schoolmaster/Goalkeeper applications.

 Assist in further developing the ILIAS platform of the ESDC.

 Contribute to drafting policy documents with a focus on Police and Home affairs

 Contribute to the training program and internal conceptual documents.

 Support other ESDC courses when needed.

 Contribute to the lessons learnt of the ESDC.

 Evaluate the relevant training activities and ensure that lessons learnt are reflected in the next course iterations.

 Provide input to the relevant internal reports (e.g. GAREA).

 Identify and propose new tools in support of training, education and exercises.

 Contribute to ensuring sustainable practices and policies.

 Contribute to establishing the ESDC as an inclusive and diverse workplace

including on sexual orientation, gender identities, disabilities and ethnicity.

 Participate for the ESDC in meetings, courses, events, seminars and conferences.

 Review current practices and policies, assessing and analyzing the extent to which they support or hinder the ESDC’s objectives on efficient, innovative and creative training delivery in CSDP. Implement appropriate measures to address the findings.

 Provide support and direction for training initiatives on CSDP about cultural awareness, gender-related differences, and diversity of thought to ensure topquality training and education.

 Contribute to and organize meetings of the different bodies of the ESDC.

 Develop, maintain and monitor benchmarks and report results. Leverage analysis to identify trends, insights, and gaps in training and education for CSDP, and identify areas of opportunity with the greatest impact, propose and implement measures for improvement on CSDP training and education.

 Identify and present evidence‐ based best practices in recruitment, retention and promotion of a diverse, engaged workforce.

 Perform additional tasks, upon instruction by the hierarchy

 Develop and conduct internal, as well as external presentations, including training.

 Act as a focal point for specific horizontal issues

We are looking for:

 a dynamic, flexible and proactive colleague with a developed sense of service.

Legal basis:

In line with Council Decision (CFSP) 2020/1515 of 19 October 2020 establishing a

European Security and Defence College (ESDC), this vacancy is to be filled under the

EEAS Decision of the High Representative of the Union for Foreign Affairs and Security

Policy HR DEC(2014) 01 of 04/02/2014 establishing the rules applicable to National

Experts seconded to the European External Action Service.

Eligibility criteria:

Candidates must:

a) be drawn from the public administrations of the Member States, from international organisations or, only in exceptional cases and with prior authorisation, from other sources;

b) have at least three years full-time experience in administrative, scientific, technical, advisory or supervisory functions equivalent to those of AD function groups as defined in the Staff Regulations of Officials of the European Union and the Conditions of Employment of Other Servants of the European Union1 or, where justified in the interests of the service, professional training of an equivalent level.2;

c) have a thorough knowledge of one Union language and knowledge of a second language sufficient for the performance of his/her duties;

d) have security clearance of EU-SECRET/SECRET-UE level or above;

e) remain in the service of the employer throughout the period of secondment, and will be paid by that employer;

f) remain subject to the social security legislation applicable to the public administration, international administration or entity which employs the SNE and which will assume responsibility for expenses incurred abroad. In the case of a posting to an EU delegation, the employer certifies that the SNE is covered for medical expenses incurred at the place of secondment, as well as costs of repatriation on health grounds throughout the period of secondment;

g) ensure that there is no conflict of interest and at all times safeguard the independence and coherence of EU foreign policy as well as the integrity andconfidentiality of EU documentation, information and procedures.

Selection criteria:

A. Qualifications and experience required

- university diploma.

- three years of relevant professional experience, including at least two years in the organisation of high-level events, conferences, seminars and trainings, at the

EU and the international level.

- experience in working with high-level representatives from the EU, as well as regional and international organisations (such as NATO/UN).

- experience in working in multicultural, international teams.

- experience in sustainable conference and seminar organisation.

- experience in agile, inclusive and gender-responsive team working methods in diverse, multinational teams, using the latest ICT tools.

- experience and knowledge of EU policies, values and priorities, including but not limited to CFSP and CSDP.

- experience in team leadership and coordination is a strong asset.

B. Skills required

- have the ability to remain objective in complex scenarios and to display sensitivity and sound judgement;

- have good organisational skills, the ability to work under pressure and with tight deadlines and to manage multiple tasks and unexpected demands;

- have excellent drafting and communication skills;

- have excellent negotiating skills in a multinational environment;

- have the ability to work professionally as a member of the division, in mixedcomposition task forces and working groups, in an interesting but challenging

environment;

- good computer skills are essential, notably in word processing, spreadsheets, presentations software, Internet / Intranet and email systems. Knowledge of other

IT tools would be an asset.

- national security clearance at SECRET UE level. Such clearance needs to be obtained from the competent authorities before secondment to the European

External Action Service. It must be valid for the entire period of secondment. In its absence, the EEAS reserves the right to refuse the secondment as a national

expert.

C. Languages

- thorough knowledge of one EU working language (EN/FR) and satisfactory knowledge of another one are required; in practical terms, to perform the required duties, that means an excellent command of written and spoken English, in particular, good report-writing skills; good knowledge of written and spoken French is desirable;

D. Personal Qualities

- Maintain the highest standards of personal integrity, impartiality and selfdiscipline. The expert must exercise the greatest discretion about all facts and information coming to his/her knowledge in the performance of his/her duties;

- a possess dynamic motivated and flexible personality, be able to adapt quickly to new situations and deal with new challenges, including missions in a conflict

area.

Application Procedure:

Applicants should draft their CVs and cover letters in English or French, in PDF or Word format, following the European CV form, which can be found at the following internet address: http://europass.cedefop.europa.eu/en/documents/curriculum-vitae

The Permanent Representations of the Member States should send applications to the EU only by email to Division RM.BHR.3 ‘Selection and Recruitment’ at the following address: SNE-CSDP@eeas.europa.eu, and not directly to the ESDC. Each application will be examined on the basis of the requirements of the job profile set out in the vacancy notice. Division RM.BHR.3 ‘Selection and Recruitment’ will verify fulfilment of the eligibility criteria in the part of competence. The most suitable applicants will be called for an interview by the ESDC as soon as possible.

Equal opportunities

- The EEAS is committed to an equal opportunities policy for all its staff and applicants. The EEAS is committed to promoting gender equality and to

preventing discrimination on any grounds. It actively welcomes applications froall qualified candidates diverse backgrounds and from the broadest possible

geographical basis amongst the EU Member States. We aim at a service which is truly representative of society, where each staff member feels respected, can

give their best and can develop their full potential.

- Candidates with disabilities are invited to contact SNE-CSDP@eeas.europa.eu to accommodate any special needs and provide assistance to ensure the

possibility to pass the selection procedure with equal opportunities with other candidates. If a candidate with a disability is selected for a vacant post, the

EEAS is committed to providing reasonable accommodation per Art 1d.4 of the Staff Regulations.

Conditions of secondment

Co-financed SNEs will remain in the service of their employer throughout the period of secondment and will continue to be paid by that employer.

Duration of the secondment: Initial period up to two years, renewable up to four years.

Co-financed SNEs are entitled to:

- a daily allowance3 (157.35€/calendar day) throughout the period of secondment;

- a monthly allowance4 calculated on the basis of the distance between the place of origin (the employer’s head office) and the place of secondment (between 0 to

887.90 €/month).

- reimbursement of travel expenses at beginning and end of secondment on a flatrate basis (if not paid by the employer).

The EEAS will cover:

- costs of professional travel (missions) incurred by the SNE while posted at the EEAS HQ;

- 24/7 accident insurance for the SNE (not for family members).

Other costs, such as removal costs, allowances, salary, insurance, schooling (other than European School fees), etc., will not be covered by the EEAS.

Vacancy available from May 15, 2023

The closing date for the submission of applications is 28 April 2023 at 12.00

midday (CET - Brussels' time).

Place of secondment: Brussels, Belgium

The ESDC reserves the right to cancel this process if our operational and/or financial needs change, at any time prior to recruitment.

Data Protection:

The personal information requested from candidates will be processed in line with Regulation (EU) N° 2018/1725 of the European Parliament and of the Council of 23

October 2018 on the protection of natural persons about to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data, and repealing Regulation (EC) 45/2001 and Decision No. 1247/2002/EC.

The purpose of processing the personal data of the candidates is to manage applications because of possible preselection and recruitment. More information on

personal data protection can be found on the EEAS website:

https://eeas.europa.eu/headquarters/headquarters-homepage/3032/-transparency-anddata-protection_en

Internships

We are delighted to announce that we are accepting applications for internships. The aim of the internship is to offer candidates the opportunity to work at the ESDC, where they will help with the organisation and running of training activities. This will help them gain a better understanding of the CSDP in the overall context of the CFSP, as part of their studies.

The internship is aimed at students who are currently enrolled on a Bachelor's or a Master's degree course in a relevant subject at an academic institute/university.

We are:

As set out in Council Decision (CFSP) 2020/1515 of 19 October 2020, the mission of the European Security and Defence College (ESDC) is to provide training and education in the field of the Union’s Common Security and Defence Policy (CSDP) in the wider context of the Common Foreign and Security Policy (CSFP) at European level to develop and promote a common understanding of the CSFP and the CSDP among civilian and military personnel and to identify and disseminate best practices concerning various CFSP and CSDP issues through its training and education activities.

The ESDC works under the overall responsibility of the High Representative of the Union for Foreign Affairs and Security Policy (‘HR’). The European External Action Service (EEAS) supports the High Representative in the exercise of his mandate to conduct and implement an effective and coherent EU Common Foreign and Security Policy (CFSP), to represent the EU and chair the Foreign Affairs Council. It also supports the High Representative in his capacity as Vice-President of the Commission with responsibility for external relations including coordination of other aspects of the EU’s external action. The EEAS works in close cooperation with the General Secretariat of the Council, the services of the Commission and the Secretariat General of the European Parliament.

Who we are looking for:

A dynamic, flexible and proactive student with a developed sense of service.

 

Legal basis:

 

Council Decision (CFSP) 2020/1515 of 19 October 2020 establishing a European Security and Defence College (ESDC).

 

Eligibility criteria:

 

Candidates must:

 

a)    be nationals of one of the Member States of the European Union;

 

b)  be currently enrolled in an academic institution/university with a view to obtain a Bachelor’s/Master’s degree or equivalent in a field relevant for the ESDC’s activities;

 

c)    have insurance that covers sickness and accidents for the entire period of the internship;

 

d)   have a thorough knowledge of one EU working language (either English or French), a satisfactory knowledge of another language is an asset; in practical terms, in order to perform the required duties, this means an excellent command of written and spoken English, in particular good report-writing skills; good knowledge of written and spoken French is desirable.

 

Selection criteria:

 

Qualifications:

  • academic achievements
  • academic profile
  • personal qualities, such as having an international profile, work experience, certificates and other achievements

 

Rights and duties of interns

 Duration of the internship

1 September - 31 December 2024

 

 

The internship itself

Interns are placed under the responsibility of a mentor. Interns are required to comply with the instructions given by their mentors and by their superiors in the ESDC, and to maintain the highest standards of personal integrity, impartiality and courtesy. Interns must carefully record their activities and submit a report to their mentor at the end of their internship.

The ESDC will provide a certificate confirming the length of the internship. Visits and trips may be organised for interns by the ESDC subject to budget availability and, subject to the conditions of the ESDC.

 

Early termination

Interns wishing to terminate an internship earlier than the date specified in the working agreement must submit a written request to that effect. This request, stating the reasons for the termination, must be submitted at least two weeks before the new planned end date of their internship, via their mentor, to the Head of the ESDC. Where appropriate, they will receive remuneration equivalent to the number of days they were present.

Absences

Holidays

Interns work the same working hours and have the same official public holidays as ESDC staff. Interns are entitled to two working days of leave per month. This entitlement is acquired pro rata to the months worked starting from the first day of the month. Days of leave not taken are not paid in lieu. The Head of the ESDC must approve all absences. Interns may also receive a maximum of six days of special leave (only in order to sit examinations and in the event of serious family situations).

 

Absences in case of sickness

In the event of sickness, interns must notify their mentor immediately. Interns who are absent for a longer period may be subject to medical checks in the interest of the service.

 

 

Absences without leave

If interns are absent without justification and without notifying their mentor, they should provide proper justification for their unauthorised absence on their return. These days of absence are automatically deducted from their leave entitlement. The Head of the ESDC may decide, following examination of the justification given, or if no justification is received after a specific date, to immediately terminate the internship without further notice.

 

Financial matters

 

Basic amount

Interns are awarded a monthly allowance amounting to EUR 1300. If they receive a grant (e.g. Erasmus+ programme), the ESDC will reimburse the difference up to the amount of EUR 1300.

Interns will be reimbursed for expenses in the event of occasional missions and may receive a travel allowance calculated by the ESDC Secretariat.

 

Early termination of contract


Interns who terminate their contract early will be required to reimburse any part of the allowance they have already received, relating to periond after the termination date.

 Equal opportunities

 The EEAS is committed to an equal opportunities policy for all its staff and applicants. The EEAS is committed to promoting gender equality and to preventing discrimination on any grounds. Recognition, appreciation and inclusion of diversity in the ESDC are important to us. All employees shall be valued - regardless of gender and gender identity, nationality, ethnic origin, religion or belief, disability, social background, age or sexual orientation. It actively welcomes applications from all qualified candidates from diverse backgrounds and from the broadest possible geographical spread amongst the EU Member States. We aim to build a service that is truly representative of society, in which each staff member feels respected, can give their best and can develop their full potential.

Candidates with disabilities are invited to ask for the accommodation of any special needs and the provision of assistance enabling them to go through the selection procedure on an equal footing with other candidates. If a candidate with a disability is selected for a vacant post, the EEAS is committed to providing reasonable accommodation in accordance with Article 1d.4 of the Staff Regulations.

 Application Procedure

 

Candidates should submit their CV and motivation letter in English or in French in a PDF or Word, using the European CV format:

http://europass.cedefop.europa.eu/en/documents/curriculum-vitae

 

Candidates should send applications by email to the following e-mail address: esdc-vacancies@eeas.europa.eu. Each application will be screened based on the requirements for the internship.

The most suitable applicants will be called by the ESDC for an interview as soon as possible.

The closing date for the submission of application is 29 February 2024 at 12.00 (CET).

 

Place of work: Brussels, Belgium

 Data Protection

The personal information requested from candidates will be processed in line with Regulation (EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data, and repealing Regulation (EC) 45/2001 and Decision No. 1247/2002/EC.

 

The purpose of processing the personal data of the candidates is to manage applications with a view to possible preselection and recruitment. More information on personal data protection can be found on the EEAS website:

 

https://eeas.europa.eu/headquarters/headquarters-homepage/3032/-transparency-and-data-protection_en

 

For further information, please contact: esdc-vacancies@eeas.europa.eu

Administrative questions: Alberto.BRAGADIN@eeas.europa.eu

Selection and provile-related questions: Jessica.GUSSARVIUS@eeas.europa.eu

                                                                        ***

 

 

The protection of your personal data is very important at the ESDC and they will be handled as appropriate.

For Seconded National Experts (SNEs):

 

For Internships:

Administrative and selection related questions: esdc-vacancies@eeas.europa.eu

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